Office Administrator

About the Role

Siemens Mobility leads the way in sustainable transport solutions by integrating real and digital innovations in rail systems globally. We unite rolling stock, infrastructure, software, and customer services to offer eco-friendly, efficient rail transport. Join us to contribute toward a better future in mobility.

Key Responsibilities

• Oversee warehouse reception and manage visitor interactions, including maintaining sign-in sheets, scanning timesheets and pre-start forms, and coordinating the scheduling of deliveries and dispatches.
• Coordinate warehouse logistics such as freight and transport management, monitor inventory levels for essential supplies (PPE, amenities, workshop stationery, gas, tools), and provide support for IT equipment like laptops and phones within the warehouse.
• Manage work orders and purchase orders: generate and monitor work orders, process supplier purchase orders using systems such as Phoenix and SAP EDI, and handle goods receipting along with order confirmations to ensure seamless warehouse processes.
• Execute precise data entry for timesheets, maintain comprehensive records of work orders, track warehouse staff expenses, and perform monthly reconciliations of credit card transactions related to operational expenditures.
• Handle client invoicing and finalize work orders, maintain clear communication channels with suppliers, and facilitate smooth transactional processes aligned with warehouse activities.
• Support employee onboarding for new warehouse staff, provide cover during leaves, and manage travel bookings along with additional administrative duties vital for warehouse operations.

Requirements

• Prior experience in office administration is essential.

Why Siemens Mobility?

We foster an ownership culture where every team member takes responsibility for organizational success. With a commitment to employee growth, Siemens offers numerous development opportunities, including:

• Flexible working arrangements
• Domestic and international career prospects
• A positive, inclusive, and relaxed workplace environment
• Industry-leading parental leave benefits
• Novated leasing programs
• Employee discount schemes
• Access to Siemens share options

Diversity and Inclusion

Siemens is proud of its diverse workforce and progressive policies. We actively encourage applications reflecting the communities we serve, especially from Indigenous or Aboriginal/Torres Strait Islander candidates. As an equal opportunity employer, we embrace diversity in personality, thought, and ideas, fostering flexibility to help employees balance work and personal lives.