Import Export Executive

Job Overview

The position offered is for an Import Export Executive at Galaxy HR Solutions based in Lower Parel, Mumbai. This role requires a graduate with over three years of experience, preferably in the chemicals sector. The salary is flexible for the ideal candidate.

Core Responsibilities

• Prepare necessary export documentation such as Export Invoice, Packing List, Bill of Lading draft, and other related paperwork for both pre and post shipment phases.
• Manage insurance certificates through online portals, ensuring adequate insured amounts are maintained.
• Handle hazardous cargo by understanding hazardous classes, packing groups, and prepare Dangerous Goods Declarations accordingly.
• Coordinate communications and activities with the factory, Customs House Agents (CHA), forwarding agents, transporters, shipping lines, and customers.
• Negotiate freight charges for air and sea transport with forwarders, shipping lines, or CHA.
• Verify and approve shipping documents including shipping bill checklists, bill of entry checklists, airway bill drafts, and bill of lading drafts.
• Coordinate booking of flights and vessels with freight forwarders.
• Arrange courier shipments through services such as DHL and FedEx.
• Possess knowledge of Letter of Credit shipments.
• Review and comply with SCOMET and Narcotics requirements for every shipment.
• Resolve queries from export customers in a prompt and efficient manner.
• Arrange transportation for Full Container Load (FCL) shipments and factory stuffing.
• Apply online for Preferential and Non-Preferential Certificates of Origin.
• Manage multiple shipments simultaneously with efficiency.
• Dispatch final shipment documents to customers and track cargo until delivery.
• Maintain accurate and updated records of all export shipments, including Electronic Goods Manifest (EGM) and RODTEP benefits.
• Understand and generate RODTEP scrips, and handle related DGFT and ICEGATE applications.
• Ensure appropriate packing based on shipment nature, especially for hazardous goods.
• Ensure compliance with import/export regulations, including accurate HS codes, tariffs, and taxes.
• Keep detailed records and reports related to import data and compliance documentation.
• Work collaboratively with logistics, finance, and procurement teams to ensure smooth operations.
• Stay informed about regulatory changes affecting imports and exports as well as internal company policies.

Additional Information

• Proficiency with MS Office is required.
• Strong communication skills and teamwork capability are essential.