Human Resources Specialist

About Mackinnon & Partners

Mackinnon & Partners is a well-regarded leader in Human Resources and Financial Services, committed to providing innovative solutions and outstanding client service. The company values excellence, integrity, and ongoing improvement within an inclusive and collaborative work culture. It attracts talented professionals driven to make a significant impact and supports their development in a positive workplace.

Role Overview

We are looking for a diligent and proactive HR/Payroll Specialist to join our energetic team. This entry-level role is key to optimizing HR workflows, ensuring policy and regulatory compliance, and offering vital administrative assistance across HR functions. The specialist will oversee payroll processing, maintain detailed employee records, and assist in various HR tasks. Working closely with HR managers and multiple departments, the role enhances HR service efficiency and supports organizational goals.

Key Responsibilities

• Process payroll accurately and on schedule in accordance with regulations and company policies.
• Update and maintain employee records in HR systems, ensuring confidentiality and precision.
• Support new hire onboarding by managing documentation, orientation, and benefits enrollment.
• Assist in HR programs including performance management, staff training, and employee engagement.
• Conduct audits and preserve documentation to ensure compliance with employment laws and company standards.
• Address employee questions pertaining to payroll, benefits, and HR policies courteously and promptly.
• Coordinate with finance and other teams to reconcile payroll and benefits information.
• Generate reports on payroll, HR metrics, and compliance for management review.
• Engage in projects aimed at HR process enhancements and system updates.
• Handle sensitive information with the highest levels of confidentiality and professionalism.

Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, or related discipline.
• Preferred minimum of three years’ experience in HR administration, payroll, or coordination roles.
• Certifications like SHRM-CO or PHR are beneficial and indicate professional commitment.
• Strong knowledge of HR best practices, payroll systems, employment laws, and compliance requirements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS/payroll software.
• Excellent communication, organizational, and interpersonal skills.
• Ability to manage confidential information discreetly and solve problems efficiently.
• Capability to multitask and thrive both independently and collaboratively.

Employee Benefits

At Mackinnon & Partners, employees enjoy a robust benefits package including medical and vision insurance and a 401(k) retirement plan. The company supports continuous learning, fosters a cooperative work culture, and emphasizes maintaining work-life balance to boost employee well-being and professional advancement.

Equal Employment Opportunity

Mackinnon & Partners is proud to be an equal opportunity employer. The company embraces diversity and inclusion, prohibiting any form of discrimination based on race, color, religion, gender or expression, sexual orientation, national origin, age, disability, or other protected statuses, striving to cultivate an innovative and representative workforce.