Expense Management

Role overview

This position focuses on end-to-end handling of employee travel and business expense claims within an expense management platform. The role requires careful verification of claims, accurate accounting treatment, strong compliance checks, and timely support to employees and internal stakeholders.

Core responsibilities

• Examine and process employee travel and business expense submissions in the expense system.
• Check claims against the company’s travel and expense policy, approval structure, and supporting documents.
• Apply the correct general ledger coding, cost center mapping, and tax treatment according to the prescribed guidelines.
• Spot incomplete or policy-violating claims and work with employees to get the required corrections.
• Maintain compliance with audit standards and internal control requirements.
• Handle employee questions about claim progress, rejections, and policy interpretation through email or a ticketing platform such as ServiceNow.
• Support expense reconciliation, ageing analysis, and follow-up on pending claims.
• Assist with month-end expense booking and closure activities.
• Prepare basic management information reports such as pending claims, processed claims, and rejection reasons.
• Carry out monthly sample audits of verified expenses to detect incorrect, duplicate, or forged claims and ensure compliance with company policy.
• Ensure expense and card payment cycles are processed on time in line with service-level expectations.
• Reconcile data interfaces regularly to confirm that transactions are posted correctly across applications.
• Meet SLA targets for open BRS transactions and share inputs to reduce manual reconciliation effort.

Desired background

The ideal candidate is a commerce graduate with at least 1 year of experience working with expense management systems, payroll modules, and financial reporting tools. Prior exposure to ERP-based expense reimbursement workflows, payroll inputs, compliance requirements, quality checks, reconciliations, and financial controls will be valuable. Strong communication skills are needed to manage employee queries and collaborate with different teams.

Additional information

Location: Gurugram, Haryana, India.

Employment type: Full-time, onsite.