Executive Assistant

About Naqsh Holding

Naqsh Holding Company is committed to leading market innovation and strategic investments aligned with Saudi Arabia's Vision 2030. The organization manages a diverse collection of subsidiaries involved in advertising, flexible workspaces, IT solutions, property management, as well as drone-based façade and infrastructure cleaning. Each company operates with a focus on expert service, operational excellence, and innovative solutions.

Role Overview

This Executive Assistant role is unique, working directly alongside the Founder and Group CEO of Naqsh Holding and its subsidiaries. Serving as the CEO’s right hand, you will navigate the fast-paced environment of multiple businesses, managing his schedule, priorities, and activities across all ventures.

Key Responsibilities

• Oversee and coordinate the CEO's calendar across all group companies, resolving scheduling conflicts with wise judgment.
• Arrange meetings, board sessions, and follow-ups involving subsidiary CEOs, leadership teams, partners, and government bodies.
• Organize complex travel plans comprehensively, including itineraries, visas, lodging, and logistics for business and other commitments.
• Draft, assess, and manage high-level correspondence, reports, presentations, and minutes of meetings.
• Serve as the chief gatekeeper and liaison for the CEO, ensuring professional engagement and timely communication with internal and external stakeholders.
• Monitor decisions, commitments, and action items across the group and ensure their completion.
• Handle expense reports, reimbursements, and administrative documentation meticulously.
• Assist in planning and executing executive events, offsites, and significant engagements.
• Manage select private and personal commitments of the CEO with full confidentiality and professionalism.
• Continuously seek efficiencies to save the CEO's time through modern productivity and AI tools.

Qualifications

• Proven track record as an Executive Assistant, ideally supporting a founder, owner, or senior executive within a multi-entity or rapidly evolving environment.
• Strong skills in executive support functions including calendar management, travel organization, document handling, record keeping, and meeting coordination.
• Up-to-date knowledge of artificial intelligence, with practical experience using AI productivity applications; familiarity with AI agents and automated workflows is an advantage.
• Proficiency in office software suites such as Microsoft Office, along with email and calendar systems.
• Utmost discretion and integrity in managing both professional and private confidential information.
• Exceptional organizational abilities, meticulous attention to detail, and capacity to prioritize effectively under pressure with limited supervision.
• A proactive and ownership-driven approach, anticipating needs ahead of time.

Why Join This Role

This position offers unique, intimate access to the operational leadership of multiple businesses, working side-by-side with the owner at the nexus of all critical decisions. For the right candidate, this role represents a coveted growth opportunity rather than a routine desk job.