- 经验
- 2年以上
- 薪水
- —
- 职位空缺
- 1
- 发布
- 10小时前
- 工作模式
- 在办公室
- 学历
- 高中毕业文凭
- 合格
- Applicants must be residents of Canada with legal authorization to work full-time. Student visa holders are not eligible to apply.
- 恢复
- 需要申请
你的工作地点
职位描述
Role Overview
PONY Communications is hiring a full-time Executive Assistant based in Canada to provide comprehensive support to the CEO/owner. This role is dynamic, involving a mix of administrative, financial, operational, and personal management tasks, requiring a versatile and highly organized individual.
Key Responsibilities
- Manage executive inboxes and calendars, prioritize appointments, and oversee communications
- Handle email correspondence and coordinate follow-ups with internal teams, clients, and partners
- Schedule meetings, calls, travel arrangements, accommodations, and business events
- Liaise with external professionals such as accountants, bankers, lawyers, and insurance providers
- Monitor important deadlines, registrations, renewals, and recurring tasks
- Organize digital files, receipts, statements, and business documents
- Support bookkeeping and accounting activities for both personal and corporate accounts
- Track financial transactions including invoices, payments, and contractor compensations
- Maintain financial documentation and assist with tax preparation and payroll processes
- Manage subscriptions, utilities, insurance policies, mortgage renewals, and other recurring costs
- Assist with business operations including team events and client gifting
- Coordinate logistics for meetings, travel, and company events
- Handle household scheduling, medical appointments, insurance submissions, and family-related logistics
- Maintain confidentiality and professionalism while managing overlapping priorities in a fast-paced environment
Qualifications & Skills
- Minimum High School Diploma; Business Administration Diploma is advantageous
- At least 2 years of experience in executive assistant or related roles
- Proficient with Google Workspace and Mac operating systems
- Fluent in English, both spoken and written
Job Requirements
- Must be a Canadian citizen or legally authorized to work full-time in Canada (student visa holders not eligible)
- Reside within Canada
- Availability to work Monday through Friday, from 8:00 AM to 4:30 PM PST
Compensation and Benefits
- Health and wellness benefits after completing a 90-day probation period
- RRSP contributions after one year of employment