Executive Assistant - VIP Support

Role Overview

We are looking for a diligent and forward-thinking Executive Assistant to deliver full-scale administrative and secretarial backing to our senior leadership. The role involves managing schedules, coordinating meetings, handling official correspondence, preparing business documentation, and guaranteeing efficient daily operations within the executive office.

Main Responsibilities

• Organize and oversee executive calendars, appointments, meetings, and travel plans.
• Arrange and facilitate both internal and external meetings, including the preparation of agendas, presentations, and relevant materials.
• Draft, review, and manage correspondence, reports, presentations, and other business-related documents.
• Record meeting minutes, monitor action points, and ensure follow-up on assigned tasks.
• Handle sensitive information with utmost professionalism and confidentiality.
• Screen incoming phone calls, emails, and visitors to ensure prompt and effective communication.
• Liaise with internal departments and external stakeholders on behalf of senior management.
• Maintain accurate filing, records, databases, and documentation systems.
• Assist in coordinating corporate events, business meetings, and visits by executives.
• Monitor office supplies and support various administrative procedures as needed.
• Support report generation and the creation of dashboards and presentations using Microsoft Office tools.
• Ensure adherence to company policies, procedures, and administrative protocols.

Required Qualifications and Experience

• Bachelor's degree in Business Administration, Management, or a related discipline.
• Between three and five years of experience serving as an Executive Assistant, Personal Assistant, or in a comparable administrative capacity supporting senior management.
• Proven expertise in managing calendars, coordinating meetings, and providing executive-level support.
• Excellent oral and written communication skills in English.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Experience with document management and collaboration platforms is beneficial.
• Strong capabilities in organization, multitasking, and time management.
• Ability to work independently and prioritize responsibilities in a dynamic environment.
• Exemplary professionalism, discretion, and ability to handle confidential matters.