Executive Assistant - Commercial Finance

About the Role

We are seeking an ambitious Executive Assistant to join the Commercial Finance team of a well-regarded UK financial services organization based in London. This position is ideal for individuals currently working in team assistant or administrative coordinator roles who aspire to expand their responsibilities into a comprehensive Executive Assistant function. The role involves collaboration with senior leaders and provides valuable exposure to the financial services sector.

Key Responsibilities

• Efficiently managing busy executive diaries and coordinating complex schedules.
• Organizing both virtual and in-person meetings, preparing agendas, and collating briefing documents.
• Recording minutes, monitoring action points, and ensuring timely follow-up.
• Arranging travel and accommodation for UK and international trips, alongside managing expense processing.
• Providing broad administrative support to the wider team including maintaining filing systems and internal databases.
• Issuing purchase orders and handling supplier invoice processing.
• Supporting communication efforts with internal members and external partners.
• Assisting in planning and executing meetings and events.
• Offering cover support for other Executive Assistants within the organization as needed.
• Maintaining strict confidentiality and professionalism at all times.

Candidate Profile

• Experience in roles such as Team Assistant, Team Coordinator, Executive Assistant, or similar administrative positions.
• Strong organizational abilities with meticulous attention to detail.
• Capability to juggle various priorities in a dynamic work setting.
• Excellent communication skills and confidence interacting with diverse stakeholders.
• A proactive mindset and readiness to take initiative.
• Competency with Microsoft 365 applications.
• Collaborative spirit and adaptability to support a busy team environment.

Why Join Us?

This position offers an excellent path for career growth as an Executive Assistant within a supportive and mission-focused organization. You will engage regularly with senior stakeholders and receive opportunities for skill enhancement and increased responsibility. The role features a hybrid work model, requiring three days onsite in London and two days remote, delivering a suitable blend of flexibility and professional development.