Executive Assistant

About HyperThink Systems

HyperThink Systems is an international IT and business services company offering integrated solutions such as IT consulting, systems integration, packaged application services, eLearning, and business process outsourcing. It supports clients in sectors including Oil and Gas, Manufacturing, Financial Services, Real Estate, Education, and the Public Sector. The company emphasizes creating tailored solutions and values customer focus to help clients lead their markets. Utilizing a global delivery approach from multiple sites, HyperThink aims to boost client investment returns and minimize implementation risks through quality management and a comprehensive knowledge base.

Role Overview

Located in Doha, this full-time, on-site Executive Assistant position involves providing extensive administrative and organizational support to senior executives. Responsibilities include managing calendars, scheduling meetings, organizing travel, drafting correspondence and reports, handling confidential documents, and coordinating with internal and external parties. The role requires ensuring seamless office operations, preparing presentations and proposals, managing follow-ups, and navigating a dynamic, multicultural work environment with discretion and professionalism.

Qualifications and Skills

• Excellent organizational capabilities encompassing calendar and travel management as well as document handling.
• Proficient in office tools such as Microsoft Office Suite, email, scheduling software, and online collaboration platforms.
• Strong English communication abilities, both written and oral, with skills in drafting professional documents and presentation preparation.
• Capacity to juggle various tasks, prioritize responsibilities effectively, and adhere to deadlines with attention to detail.
• High ethical standards, discretion, and professionalism in managing sensitive information.
• Effective interpersonal skills for collaboration within diverse teams and with multiple stakeholders.
• A bachelor's degree in Business Administration, Management, or a related discipline, or equivalent practical experience.
• Experience or familiarity with IT or business services and working within a global or multicultural corporate setting is advantageous.