Executive Assistant

Position Overview and Work Environment

This Executive Assistant role operates remotely within EU or Gulf time zones, starting as a part-time position with the prospect of quickly transitioning to full-time. Strong proficiency in English is mandatory, while German language skills are considered a valuable addition.

About AppixAds

AppixAds is a performance marketing agency specializing in AppLovin advertising tailored for direct-to-consumer e-commerce brands generating revenues between $5 million and $100 million. The team is agile and efficient, focusing on a marketing channel that is still emerging and underutilized in the industry.

As part of this role, you will work closely with the founder, who also manages other ventures within the online marketing and e-commerce space. Your support will span all these projects, enabling immediate influence on operational success and growth.

Key Responsibilities

• Manage inbound email communications primarily in English: draft responses, maintain conversation flow, escalate critical issues to the founder.
• Maintain and coordinate the founder's calendar including appointment scheduling with clients, prospects, and partners across multiple time zones.
• Assist in pipeline development: conduct research to enrich prospect databases, follow up post discovery calls, and ensure CRM data remains accurate and organized.
• Conduct structured research including competitor analysis, market intelligence, and tool comparison, summarizing findings effectively.
• Document summary tasks such as synthesizing meeting notes, lengthy correspondence, and Notion documents into concise, actionable briefs.
• Maintain essential client and partner relationships by managing follow-ups, check-ins, and appreciation gestures that might otherwise be overlooked.
• Identify operational inefficiencies and develop practical solutions by designing lightweight standard operating procedures and workflow improvements.
• Support with personal assistant duties as needed, including bookings, organization, remote errands, and life administration, composing a smaller portion of responsibilities.

Candidate Requirements

• Expertise in Claude or similar advanced AI large language models, applying these tools daily to amplify work—such as drafting, researching, summarizing, and establishing repeatable AI-driven workflows.
• Excellent professional English communication skills for client-facing duties and written output.
• Previous experience as an executive assistant, operations professional, or equivalent, with demonstrated ability to efficiently maintain smooth daily operations.
• Self-motivated with a strong capacity for independent work; able to grasp broader contexts and desired outcomes without detailed instructions; comfortable filling gaps and questioning unclear directives.
• High level of confidentiality and discretion in handling sensitive client data, financial information, and business pipelines.
• German language skills are advantageous but not obligatory.
• An interest or background in e-commerce, online marketing, or performance advertising is a plus.
• Experience coordinating freelance professionals or small teams such as copywriters, designers, and agencies.
• Familiarity with Google Workspace, Notion, Slack, and basic CRM systems.

Benefits and Work Culture

• Direct insight and hands-on involvement in the growth and operation of a specialized performance marketing agency and related ventures.
• Opportunity to work alongside a founder who prioritizes AI integration, facilitating rapid skill development in AI-assisted workflows.
• Flexible remote work arrangements with schedule accommodations friendly to EU time zones.
• Remuneration commensurate with experience.

How to Apply

Applicants should send a brief email including:

• A summary of their background and motivation for applying (3–5 sentences).
• A specific example demonstrating their use of Claude or another AI language model in a professional capacity, highlighting workflows or prompt systems used.
• Availability in hours per week and expected compensation rate.

Applications without the AI usage example will not receive consideration. Cover letters are not required.