Executive Assistant

Job Overview

This role involves providing comprehensive administrative support on a busy trading floor located in New York, NY. The position requires working full-time onsite with standard hours from 8 AM to 5 PM. The initial contract duration is two months with a potential extension of an additional two months.

Key Responsibilities

• Manage travel arrangements and expense reports for multiple executives efficiently and accurately.
• Maintain and coordinate complex calendars, proactively scheduling meetings and resolving conflicts.
• Arrange all logistical details for client and internal meetings, including scheduling, catering, and room setup to ensure smooth execution.
• Work closely with the administrative team to provide backup support, promoting a flexible and collaborative environment.
• Adapt to shifting assignments based on changing business needs while maintaining professionalism and excellent communication skills.
• Ensure reliable attendance and punctuality to sustain consistent support and smooth operations.

Qualifications

• Proven experience using Concur for travel and expense management.
• Extensive background in booking international travel arrangements.
• Familiarity with the financial industry environment.

Additional Information

The position is based on the trading floor, which can be a loud environment, and candidates must be comfortable with this setting. The role requires onsite presence five days a week, supporting up to 20 people.

About Dexian: Dexian is a prominent provider of staffing, IT, and workforce solutions with a sizable global presence. Established in 2023 through the merger of DISYS and Signature Consultants, Dexian combines resources from multiple brands to deliver impactful workforce solutions. The company values diversity and adheres to Equal Opportunity Employment practices across all protected categories.