Events Coordinator

About Moss New York

Moss New York features a dedicated clubhouse offering a refined combination of dining, culture, fitness, and wellness spaces across multiple floors designed for intentional leisure. Upstairs offers diverse experiences including a sit-down restaurant and a vinyl listening room, while Bedrock provides a premium fitness and wellness hub with gym facilities, aquatics, spa, and recovery options. Together, these create a comprehensive environment fostering movement, restoration, and community connection.

Role Overview

The Events Coordinator supports the Director of Events in administratively managing the planning and flawless execution of distinguished events for a private members' club in New York City. This position ensures the event calendar is well-maintained, handles correspondence related to events, processes private event reservations, and facilitates smooth event operations—upholding the club’s standards of discretion, personalization, and excellence.

Key Responsibilities

• Assist in all stages of event planning from initial concept to post-event review, including timelines, scheduling, budgeting, and operational planning.
• Collaborate with culinary, beverage, operations, facilities, security teams, and external vendors to achieve seamless event delivery.
• Coordinate the annual schedule of member-exclusive events such as dining, networking, wellness, entertainment, and seasonal festivities.
• Manage inquiry responses, bookings for private dining and member events, corporate functions, and social gatherings.
• Conduct site tours, draft proposals, and manage logistics to guarantee exceptional guest experiences.
• Foster member relationships to tailor personalized event experiences and gather feedback for ongoing improvements.
• Organize booking and scheduling of premium vendors including entertainers, florists, production companies, while overseeing invoices, contracts, and vendor quality.
• Develop event marketing materials that reflect the club’s brand identity and luxury positioning, track attendance, and analyze performance metrics to inform future event strategies.

Qualifications

• Bachelor’s degree preferred in Hospitality Management, Event Management, Marketing, or related disciplines.
• Minimum three years of event management experience within luxury hospitality, private clubs, high-end hotels, fine dining, or premium lifestyle brands.
• Proven success managing both large and intimate upscale events with exceptional organizational and project management skills.
• Excellent interpersonal abilities, capable of building strong relationships and maintaining professionalism under pressure.
• Ability and willingness to work during evenings, weekends, and holidays according to event scheduling demands.

Preferred Background

• Experience in private membership clubs or luxury hospitality sectors.
• Familiarity with luxury food and beverage service standards.
• Proficiency in event management software and CRM platforms.

Core Competencies

• Luxury hospitality ethos
• Professional executive presence
• Meticulous attention to detail
• Relationship management
• Creative problem-solving skills
• Strong communication
• Leadership and collaborative teamwork
• Maintaining discretion and confidentiality
• Effective time management and organization

Success Indicators

• Establishing trusted and enduring relationships with club members as a go-to event resource.
• Efficiently scheduling and managing events while adhering to budgetary and operational excellence standards.
• Consistently upholding the club’s reputation for superior service, elegance, and meticulous event detail.

Compensation

Annual salary ranges between $75,000 and $85,000.

Equal Opportunity

Moss New York is committed to cultivating an inclusive workplace and actively encourages applications from individuals representing diverse backgrounds, identities, and experiences including gender, race, religion, age, sexual orientation, veterans, people with disabilities, and parents.