Document Controller

Role overview

Structure Tone, which is part of STO Building Group, is hiring an experienced Document Controller to support mission-critical construction work such as data centers, high-tech facilities, and other fast-moving project environments. This role focuses on keeping project documentation organized, accurate, compliant, and distributed on time across the entire project lifecycle.

What you will do

• Oversee the full range of project documents, including drawings, RFIs, submittals, specifications, contracts, reports, permits, and closeout files.
• Set up and maintain document control processes aligned with project requirements and company procedures.
• Receive, log, circulate, and monitor incoming and outgoing project paperwork.
• Make sure every revision and update is captured correctly and shared with the right project teams.
• Work closely with project managers, superintendents, engineers, subcontractors, clients, and consultants to keep information accurate and communication timely.
• Keep both digital and physical filing systems current for all project records.
• Track document workflows and help ensure submittals, RFIs, and approval deadlines are achieved.
• Support quality, compliance, and documentation standards for mission-critical construction work.
• Assist with closeout packages, turnover documentation, O&M manuals, and as-built drawings.
• Prepare reports and maintain logs that show document status and project progress.
• Protect sensitive project information by maintaining confidentiality and secure handling practices.

Experience and skills

The preferred background is 3 to 5 years in a document control or similar role. Experience on large commercial, industrial, or mission-critical projects is an advantage. The role calls for strong organizational ability, close attention to detail, comfort working under pressure, and a proactive approach to solving problems. A solid understanding of design drawings is also important. Familiarity with Microsoft Office, Bluebeam, ShareFile, Dropbox, Word, and Excel is needed; CMiC experience is a plus.

Compensation and benefits

The salary range for this position is $65,000 to $80,000 per year. In addition to base pay, employees may be considered for a discretionary bonus depending on company and individual performance. Benefits offered, subject to eligibility, include medical, dental, and vision insurance; HSA; healthcare and dependent care FSA; 401(k) with employer match; life and AD&D insurance; short-term and long-term disability; critical illness, accident, and hospital indemnity coverage; home and auto insurance; family support; pre-tax paid parking/public transportation; paid time off; time away benefits; 8 paid holidays; group legal; employee stock purchase plan; identity theft protection; pet insurance; and an employee assistance program.

Important information

The employer notes that salary, compensation, and benefit details are accurate as of the posting date and may be changed later, subject to applicable law.

Equal opportunity statement

STO Building Group and its affiliated companies operate across the US, Canada, the UK, and Ireland, with more than 4,000 employees. The organization provides a broad range of construction services, from site selection analysis and design constructability review to interior fit-outs, new construction, and infrastructure modernization. The company is committed to equal opportunity and considers applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.