Document Controller with IT Support

Job Overview

We are looking to hire a dependable and meticulous Document Controller responsible for the management, organization, and preservation of project documentation through various stages. This role ensures that all project files are properly controlled, tracked, and disseminated according to company protocols, while safeguarding confidentiality and accuracy. Additionally, the role includes providing first-level IT support for routine office technology issues and liaising with an external IT provider when advanced assistance is necessary.

Primary Duties

• Organize, maintain, and manage project documents, drawings, correspondence, transmittals, and records.
• Ensure receipt, filing, tracking, distribution, and archiving of all project documentation follow company standards.
• Maintain document registers; manage document numbering, revision control, and version updates.
• Prepare, submit, and monitor document transmittals to ensure prompt distribution to both internal and external stakeholders.
• Coordinate document submissions and approvals with project teams, clients, contractors, and regulatory authorities.
• Uphold confidentiality, precision, and compliance with company document control guidelines.
• Manage both electronic and hard copy filing systems for project documentation.
• Offer initial troubleshooting support for common office IT concerns including issues with computers, printers, Microsoft 365 applications, email, and other office equipment; coordinate with outsourced IT service providers for complex problems.

Qualification Requirements

• Possess a Bachelor’s Degree or Diploma in Information Technology, Computer Science, or a related discipline.
• At least five years of UAE-based experience as a Document Controller, ideally within engineering consultancy, construction, architecture, or MEP sectors.
• Prior UAE experience specifically in document controlling within consultancy, MEP, or engineering industries is mandatory.
• Proficient with Microsoft Windows, Microsoft 365, hardware maintenance, printers, and basic networking concepts.
• Experienced in document control platforms such as Microsoft SharePoint, AutoDesk, Aconex, Oracle, or similar.
• Strong organizational, communication, and analytical problem-solving capabilities.
• Capability to juggle multiple tasks, sustain precise record-keeping, and operate with minimal supervision.
• Effective written and verbal communication skills in English.