Document Controller & Compliance Administration Assistant (Part-Time Remote)

About the Role

We are an expanding Australian early childhood education organisation in need of a meticulous and organised Document Controller & Compliance Administration Assistant to aid our leadership team. This position is perfect for detail-oriented individuals who enjoy systematizing, managing documentation, and maintaining accuracy and professional presentation in files.

The initial focus includes document control, policy and register management, and digital filing system organisation. There is potential for this role to evolve to encompass broader project and administrative support tasks.

Primary Responsibilities

• Format, maintain, and update policies, procedures, templates, and forms, ensuring professional and consistent formatting aligned with company branding.
• Manage document version control by updating version numbers, review schedules, archiving outdated documents, and preserving document registers.
• Organise and maintain Google Drive filing systems by creating logical folder structures, applying standard naming conventions, eliminating duplicates, and ensuring easy document retrieval.
• Maintain compliance administration records such as policy review registers, training logs, audits, and action plans. Coordinate documentation for internal and regulatory reviews, and track document deadlines, informing leadership accordingly.
• Assist in administrative duties including preparing meeting agendas and templates, maintaining project files, handling data entry, and supporting leadership with various administrative projects.

Candidate Profile

• Demonstrates excellent organisational and methodical skills with close attention to detail.
• Comfortable working independently with a proactive approach to following and improving processes.
• Strong command of Google Workspace and Microsoft Office applications, especially advanced Word skills.
• Excellent written and verbal English communication abilities.
• Maintains confidentiality and can securely handle sensitive information.
• Possesses a reliable internet connection and a suitable home office setup for remote work.

Preferred Experience

• Background in administration, document control, records management, compliance support, or similar roles.
• Experience with ISO standards, quality management, compliance audits, or supporting regulated industries such as education, healthcare, or construction.
• Prior involvement with Australian businesses is advantageous.

Working Hours and Benefits

• Commitment of 10 to 15 hours weekly with flexible scheduling.
• Long-term engagement possibility with expanding organisation.
• Opportunities for increased workload and responsibilities as the role develops.
• Supportive and professional remote working environment.

Application Instructions

Applicants should submit a resume along with a brief introduction highlighting relevant experience and their expected hourly rate in AUD. A short video (2–3 minutes) describing experience and suitability for the role is also requested. Candidates will be asked to respond to the scenario: how they would organise a disorganised Google Drive with inconsistent file naming and duplicates.

Selected applicants may be invited to complete a paid practical exercise involving document formatting, register maintenance, and file organisation tasks.