Contracted Procurement Associate

Position Overview

The role of Contracted Procurement Associate involves supporting all procurement operations to ensure timely and cost-effective procuring of goods and services. This includes vendor sourcing, purchase request management, and maintaining compliance and operational continuity within the procurement function. The successful candidate will excel in organizational abilities, pay close attention to detail, and collaborate effectively with internal teams and external suppliers to meet business requirements.

Primary Responsibilities

• Review and validate approved purchase requisitions for accuracy and completeness.
• Create and issue purchase orders promptly and correctly within set deadlines.
• Identify suppliers for goods and services that align with quality and budget standards.
• Request and evaluate quotations supporting competitive bidding as needed.
• Monitor purchase orders to ensure timely receipt of items and services.
• Address procurement-related issues such as delays, discrepancies, or vendor concerns.
• Establish and nurture strong relationships with authorized suppliers.
• Assess vendor performance considering pricing, quality, delivery speed, and responsiveness.
• Assist with supplier onboarding, accreditation, and compliance adherence.
• Coordinate with internal stakeholders to understand needs and offer efficient sourcing solutions.
• Serve as the liaison between departments to promote procurement efficiency.
• Ensure strict adherence to company procurement policies and approval workflows.
• Maintain comprehensive procurement records and documentation accurately.
• Oversee inventory levels and facilitate timely replenishment activities.
• Generate reports on procurement status and provide insights for strategic decisions.
• Suggest enhancements to procurement strategies and internal processes.
• Lead initiatives to reduce costs through effective sourcing and negotiation.
• Support operational productivity through forethought and execution.
• Contribute to fostering a performance-driven work culture aligned with business goals.

Qualifications & Skills

• Associate or bachelor's degree in business administration, supply chain management or a related discipline.
• Between one and three years' experience in procurement, purchasing, or supply chain roles.
• Comprehensive understanding of procurement workflows and vendor relationship management.
• Familiarity with procurement software or enterprise resource planning (ERP) systems is beneficial.
• Strong organizational and time management capabilities.
• Excellent communication and negotiation skills.
• Ability to perform effectively in a fast-paced, deadline-driven setting.
• Analytical thinker with problem-solving aptitude.
• High level of detail orientation and ability to handle multiple competing priorities.
• Proficient with Microsoft Excel and Word.
• Results-focused with a proactive and collaborative approach.

Performance Metrics

• Speed of purchase order processing and turnaround.
• Cost savings via sourcing and negotiation efforts.
• Vendor delivery reliability and performance quality.
• Accuracy and completeness of procurement documents.
• Stakeholder satisfaction levels within the organization.

Additional Information

This job description summarizes the typical duties and requirements of the role but is not exhaustive. Actual responsibilities may vary as assigned.