Bid Specialist

About the Role

Transfective is seeking a seasoned Bid Specialist with at least two years of experience managing bids, tenders, and RFPs in a global or multi-regional context. This position is pivotal, combining sales strategy, commercial writing, project oversight, and leadership to deliver competitive, high-impact proposals that contribute to business growth. Located remotely with preference for Canadian time zone alignment, this role demands expertise in handling complex submissions and coordinating multi-disciplinary teams.

Key Responsibilities

• Manage full bid lifecycle including Bids, RFPs, RFIs, RFQs, and tender responses from initiation through submission.
• Formulate bid strategies and identify key winning themes for each opportunity.
• Conduct thorough analysis of tender documents to highlight requirements, evaluation criteria, risks, and commercial possibilities.
• Create, review, and refine proposal content to guarantee quality, consistency, and regulatory compliance.
• Lead collaboration across Sales, Production, Quality Assurance, Finance, Operations, and Executive Leadership to align on proposal development.
• Oversee scheduling of proposals and manage deadlines to ensure timely submissions.
• Maintain centralized resources including bid libraries, templates, case studies, certifications, and reusable content repositories.
• Implement quality control and submission governance mechanisms.
• Evaluate win/loss statistics to enhance proposal effectiveness and success rates.
• Support strategic client communications such as presentations, capability statements, and sales tools.
• Drive ongoing enhancements in the proposal management processes within the organization.

Required Qualifications

• Minimum 2 years of experience in managing bids, tenders, or RFPs with proven leadership in complex submissions.
• Strong written and verbal communication capabilities, with a commercial writing specialization.
• Effective leadership skills and experience managing multiple stakeholders.
• Ability to handle multiple simultaneous high-value proposal projects.
• Robust understanding of commercial contract terms, pricing mechanics, and contractual elements.
• Excellent organizational and project management aptitudes with meticulous attention to detail.
• Experience coordinating teams across international locations and time zones.
• Preferably experience within language services, localization, or professional services sectors.
• Familiarity with CRM, proposal management, or document handling software tools.

Who You Are

• Strategic thinker focused on producing winning proposal content.
• Capable leader managing teams under strict deadlines.
• Decision maker balancing commercial priorities effectively.
• Relationship builder across varied departments.
• Owner of proposal quality ensuring successful submissions.
• Mentor driving continuous process improvement within teams.

Compensation and Benefits

• Fully remote role with preferred alignment to Canadian time zone.
• Engagement with prestigious, internationally-focused proposals spanning multiple industries.
• Exposure to commercial and strategic growth in a global language services company.
• Inclusive, multicultural team environment valuing communication and initiative.
• Competitive pay scale in line with experience and geographic location.
• Generous paid time off policy.
• Culture emphasizing wellbeing, professional growth, and people-first values.

Additional Information

Transfective emphasizes diversity and inclusion, encouraging applications from all qualified candidates, including women. Prospective candidates should note this is a fully remote opportunity and would preferably work according to Canadian time zones. Interested applicants are invited to submit their candidature via the provided company contact, specifying the position title in the application subject.