Administrative/Accounts Associate

Role Overview

This position is for an Administrative/Accounts Associate based in New York, tasked with supporting both administrative and accounting functions within the organization. The role demands collaboration with internal teams and external vendors, maintaining accurate records, and assisting with various accounts-related procedures.

Key Responsibilities

• Perform general administrative duties essential to day-to-day operations.
• Manage and maintain spreadsheets using Microsoft Excel for record keeping.
• Coordinate with external vendors and internal staff on administration and accounting matters.
• Verify vendor invoices and payment requests to ensure accuracy before processing payments.
• Aid in the creation and update of vendor records.
• Support budget preparation and tracking activities.
• Assist in generating administrative and accounts reports as required.
• Deliver exceptional service to support Sales & Marketing teams with timely assistance including report generation, ADM investigation, and preparation for sales events.
• Provide support for contract and renewal documentation, giveaway sourcing, quotation processes, IPR preparation, Discount Authority, and eFRA preparation.
• Undertake additional projects and tasks as assigned by the Vice President of Sales & Marketing.

Qualifications and Skills

• Strong attention to detail is critical.
• Proficiency in Microsoft Excel, Word, and Outlook is required.
• Experience using the SAP system is advantageous but not compulsory.
• Previous experience in office administration, bookkeeping, or business record keeping is beneficial though not mandatory.
• Open and willing to learn new skills and adapt to changing work requirements.
• Excellent written and verbal communication abilities.