Administrative Specialist

Department Overview

The Office of Civil Rights at UCLA is committed to fostering an environment where all individuals including students, staff, faculty, and administrators can thrive without experiencing discrimination or harassment. This commitment is enforced in accordance with various laws such as Title IX, Title VI, Title VII, ADA, Section 504, and related state and university policies. The office addresses complaints related to discrimination based on protected characteristics such as race, ethnicity, religion, gender identities, disabilities, and more. It also provides support services, reporting guidance, and ensures fair resolution processes. Further, the office delivers training and resources to promote awareness and strengthen UCLA's culture of respect and accountability.

Position Summary

We are seeking an Administrative Specialist to join the Civil Rights Office team to provide essential operational and administrative assistance. Your role will involve project coordination, enhancing business workflows, managing complex administrative tasks, and collaborating across the university to support initiatives that uphold civil rights and compliance with laws. Your organizational skills and commitment to service excellence will contribute significantly to maintaining an inclusive and respectful campus environment.

Qualifications and Experience

• Proficiency with Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint, for preparing business documents and presentations.
• Ability to independently manage projects, make sound decisions, and determine when escalation is necessary.
• Familiarity with budgeting, financial analysis, accounting concepts, and resource management.
• Strong analytical reasoning to assess complex data and recommend practical solutions.
• Effective skills in project management including planning, organizing, scheduling, and monitoring multiple projects simultaneously.
• Excellent interpersonal and communication abilities to work collaboratively with staff at all levels and diverse stakeholders.
• Capacity for handling sensitive and confidential information with discretion and professionalism.
• Exceptional written communication skills for preparing reports, policies, procedural documents, and official correspondence.
• Aptitude for multitasking, prioritizing, and adapting quickly to shifting demands.
• Skill in managing difficult conversations tactfully and diplomatically with upset individuals.
• Ability to balance competing priorities and meet multiple deadlines efficiently.
• Strong verbal communication to obtain and convey information clearly.

Education

A Bachelor's degree in a relevant discipline or equivalent experience is required.

Additional Information

• Background Check: Employment is contingent upon passing a satisfactory background investigation.
• Work Schedule: 8:00 a.m. to 5:00 p.m.
• Union Affiliation: Covered under CX-Clerical & Allied Services union policies.
• UCLA offers a comprehensive benefits package starting from the first day of employment.

About UCLA

UCLA is one of the leading public research universities dedicated to creating an inclusive community where every member feels valued and supported.