Administrative Assistant

Overview

We are seeking an organized and proactive Administrative Assistant to oversee daily administrative duties and ensure efficient office operations in Dubai. This role requires managing communication, maintaining records, coordinating with vendors, and supporting both HR and management tasks.

Key Responsibilities

• Oversee daily office management and ensure seamless operations.
• Handle calls, emails, and correspondence with professionalism.
• Organize and maintain office files, confidential documents, and records.
• Manage inventory of office supplies, stationery, and pantry items.
• Liaise with vendors, service providers, and maintenance personnel.
• Arrange travel plans including bookings, hotel accommodations, and transportation.
• Assist in creating reports, presentations, and official paperwork.
• Maintain and update employee records; assist HR with onboarding and administrative duties.
• Process purchase orders, invoices, and track petty cash transactions.
• Ensure office facilities are clean, safe, and adequately maintained.
• Provide administrative support to management and assist in assigned projects.

Qualifications and Experience

• Bachelor's degree in Business Administration or a related discipline.
• At least one year of administrative experience within the UAE.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills in English.
• Ability to multitask and effectively prioritize tasks.
• Professional demeanor with a customer-oriented approach.
• Experience in document management and coordinating office activities.