Administrative Assistant

About Knight Frank

Founded in 1896 and established as Knight Frank LLP in 2003, Knight Frank is an independent real estate consultancy headquartered in London, UK, operating in over 50 markets with more than 600 offices and 20,000 professionals globally. The firm emphasizes building relationships based on trust with clients by delivering personalized and insightful property advice, while fostering an inclusive and diverse workplace where employees are empowered to contribute and innovate.

Role Overview

The Administrative Assistant in the Property & Facilities Management division will play a significant role supporting operational management, reporting, and strategic initiatives. The position demands coordination of projects, preparation of professional presentations and proposals, as well as assisting leadership in driving key operational tasks.

Key Responsibilities

• Coordinate and track business initiatives, projects, and priorities to support management effectively.
• Create polished PowerPoint presentations, reports, and proposal documents for management, client engagements, and tender processes.
• Gather and analyze operational data to aid reporting and strategic decisions.
• Monitor project progress, manage action items, and liaise with stakeholders to ensure timely completion.
• Assist in drafting business proposals and executive summaries.
• Organize meetings, prepare agenda and materials, document minutes, and manage follow-up tasks.
• Collaborate with internal teams and external parties to collect information and harmonize deliverables.
• Maintain structured records, trackers, and documentation to support operations.
• Provide ongoing administrative and ad-hoc project support to managerial staff.

Candidate Profile

• Minimum two years of relevant experience in administrative support, business operations, project coordination, or a business analyst role.
• Skilled at managing multiple stakeholder projects and tracking business initiatives.
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel, with strong presentation development capabilities.
• Excellent organizational, analytical, and multitasking skills with meticulous attention to detail.
• Effective and professional communication abilities, comfortable operating in a fast-paced real estate or professional services setting.
• Diploma in Business Administration, Real Estate, Finance, or a related field is required.

Benefits and Growth

• Opportunities for career advancement and professional growth.
• A collaborative environment that values each team member's contributions.
• Access to continuous learning and development initiatives.

Additional Information

This is a direct recruitment by Knight Frank. Applications from recruitment agencies will not be entertained, and no fees will be paid for unsolicited CVs, including those from preferred supply list agencies.

The role offers a competitive salary and operates onsite in Singapore.