Administrative Assistant

Overview

We are seeking a Saudi national to fill the role of Administrative Assistant based in Riyadh to support and manage governmental electronic services compliance, ensuring alignment with regulatory requirements and internal organizational policies.

Primary Responsibilities

• Ensure adherence to government laws, regulations, and procedures.
• Oversee and manage platforms and services related to governmental electronic processes.
• Track and process documentation requests both for the company and its clientele.
• Coordinate with the Finance Department to monitor payments and maintain accurate governmental records.
• Preserve required documentation for interaction with government agencies.
• Generate monthly and other periodic reports detailing compliance and operational status.
• Maintain and update company records such as Commercial Registration, Saudization documentation, GOSI, tax files, licenses, and relevant certificates.
• Liaise with governmental bodies for issuing and renewing licenses and documents.
• Support both internal teams and external stakeholders in matters related to government relations.
• Authenticate electronic contracts linked to client properties as required.
• Work with Finance on adjusting and overseeing licensing fees.
• Serve as the main contact point for management concerning government relations issues.
• Prepare detailed reports regarding the progress of requests, licenses, and departmental activities.

Qualifications and Experience

• Only Saudi nationals are eligible to apply.
• Must hold a diploma or bachelor's degree in Business Administration, Accounting, or relevant fields.
• Experience ranging from no prior experience up to six years is acceptable.
• Proficient in Microsoft Office suite with strong skills especially in Microsoft Excel.

Core Competencies

• Strong customer orientation and focus.
• Ability to make quality decisions under pressure.
• Proactive and driven to take action.
• Capable of planning and aligning tasks effectively.
• Team collaboration and interpersonal skills.
• Commitment to developing talent and fostering growth.
• Ability to inspire trust and confidence.
• Skillful in managing ambiguity and adapting to changes.