Administrative Assistant

Role Overview

This position as an Administrative Assistant is a contract role scheduled for 12 months, with potential conversion to permanent status. The job location is onsite in Ankney, IA, within the Des Moines metropolitan area.

Primary Duties

• Manage daily calendars for mid-level departmental leaders to optimize business impact, including organizing schedules, coordinating availability, and handling meeting requests prioritizing leader availability.
• Proactively identify scheduling conflicts using meticulous attention to detail and work collaboratively to find resolutions.
• Arrange domestic and international travel logistics, covering flights, hotel bookings, transportation, and comprehensive itinerary planning.
• Assist with financial administrative tasks such as expense reporting, purchase requests, invoice processing, and supporting budget administration.
• Prepare and organize materials for important meetings and support documentation required during discussions.
• Assist in coordinating large-scale team meetings, client visits, plant tours, and offsite events.
• Oversee event logistics comprehensively—facilities, catering, transport, lodging, and communications—to ensure successful execution.
• Act as the main administrative liaison for planning and delivering events effectively.

Required Qualifications

• Possession of a high school diploma or an equivalent qualification.
• Proven experience in administrative support, coordination, or office management roles.
• Excellent organizational and time management capabilities.
• Strong communication skills, both written and verbal.
• Competency in Microsoft Outlook, Teams, PowerPoint, Word, and basic Excel.

Additional Information

Mindlance is committed to equal employment opportunities without discrimination based on minority status, gender, disability, religion, LGBTQI status, age, or veteran status.