Administrative Assistant

About the Role

The Native Fishing Association is seeking a welcoming, energetic, and knowledgeable Administrative Assistant to represent the Head Office located at 100 Park Royal South, West Vancouver BC. This position requires a commitment of two days per week, from 9am to 4pm, including a paid 30-minute midday break.

Role Objectives

• Act as a positive and approachable representative of the organization.
• Proactively identify and implement improvements in office processes and policies to enhance efficiency.
• Offer voluntary assistance by supporting colleagues with additional tasks as needed.

Main Responsibilities

• Process cheque requisitions and manage filing and record-keeping of client files.
• Provide year-end filing assistance to the accountant during March.
• Perform monthly Visa statement reconciliations for CIBC credit cards.
• Handle bank deposits and manage client communications via phone and email.
• Respond to financing inquiries from prospective clients.
• Manage applicant communication materials, including loan guides, posters, and infographics.
• Support loan application processes and manage post-approval procedures.
• Keep digital and physical applicant files updated.
• Oversee office supplies inventory and collect incoming mail for the association.
• Follow up with clients as necessary and provide ongoing support.

Compensation and Working Hours

This role is compensated at a rate of $28 per hour and requires presence at the Head Office two days each week from 9am to 4pm.