Admin Assistant (Finance)

Role Overview

This position sits within the Finance function of the Flight Operations Division. The selected candidate will support a range of finance and operational processing tasks tied to crew administration, flight records, claims, and system support.

Key Responsibilities

• Check and process flight logs, including resolving exceptions and errors found during weekly and monthly close activities such as timing, duty codes, and landing details.
• Make sure daily voyage records are organized and kept for all fleets within the timeframe required by CAAS.
• Support the handling of crew allowance system issues whenever they are flagged or when assistance is needed.
• Respond to crew questions on allowances and follow up on any required corrections or adjustments.
• Assist with user acceptance testing for system improvements and defect fixes.
• Process simulator transport and crew rest seat claims in the e-Claims system as a Level 1 approver.
• Prepare SAP entries for simulator transport and crew rest seat payments that cannot be handled through the e-Claims workflow.
• Work with the division’s business units on monthly SAP accrual coordination.
• Review vendor payment invoices for verification purposes.
• Prepare customer invoice requests as needed.
• Compute and submit monthly crew allowance amounts related to charter flights to the Finance Division.
• Maintain records for mishandled, damaged, or lost baggage involving crew members.
• Carry out the monthly review of positioning interline ticket reports.

Requirements

• A diploma in any field is required; having exposure to accounting or finance is preferred.
• Strong communication ability.
• Comfortable using Microsoft Excel and Microsoft Word.
• High accuracy and strong attention to detail.
• A collaborative attitude and willingness to work well with others.

Additional Information

This role is based in Singapore and is offered on a full-time, onsite basis.

Only candidates who are shortlisted will be contacted.