Temporary Payroll and Pensions Coordinator

Position Overview

The Hamilton-Wentworth District School Board is seeking a Temporary Payroll and Pensions Coordinator to manage biweekly payroll operations for hourly and salaried staff across a complex multi-union setting. The position involves maintaining payroll accuracy, handling pension plans, and addressing employee inquiries promptly.

About the Organization

HWDSB serves approximately 50,000 students across 80 elementary, 13 secondary schools, and an Adult Learning Centre in Hamilton, Ontario. The board emphasizes equity, decolonizing education, and a culture of compassion and respect among staff and students. Staff wellness and support, including confidential assistance programs, are integral to the workplace environment.

Key Responsibilities

• Calculate pay adjustments including retroactive pay, prorated salaries, leaves, terminations, and full-time equivalent modifications.
• Ensure accuracy in payroll processing for all employee groups according to collective agreements and legislation.
• Audit payroll data and maintain comprehensive payroll records for audit and compliance.
• Act as backup for payroll supervisor during biweekly payroll processing and financial transmissions.
• Support annual payroll reconciliation activities.
• Manage payroll data entry for new hires, terminations, and other changes.
• Process manual payments, off-cycle pays, and stop payments as needed.
• Collaborate with departmental personnel to align payroll processing with collective agreements and policies.
• Prepare Records of Employment compliant with Service Canada regulations.
• Manage Teachers' Pension Plan (TPP) application updates and issue resolution.
• Administer pension plans OMERS and Ontario Teachers' Pension Plan (OTPP) including memberships and inquiries with great accuracy.
• Maintain strict confidentiality of sensitive payroll and pension information.
• Verify employee earnings and deductions including taxes, union dues, garnishments, insurance, and pensions.
• Assist in payroll accounting reconciliation and verify others' work for accuracy.
• Stay updated on relevant legislation, pension guidelines, board policies, and collective agreement regulations affecting payroll and pensions.
• Participate in professional development to remain informed of industry changes.
• Perform other related duties such as covering payroll during absences or peak periods.

Qualifications

• Completion of a 2-3 year post-secondary program in a relevant field or comparable public sector payroll and pension experience.
• Minimum of 3 years full payroll and pension cycle experience.
• Experience working in unionized environments preferred.
• Payroll Compliance Practitioner designation (PCP) is an asset.
• Thorough knowledge of provincial and federal legislation and ability to interpret collective agreements.
• Strong analytical, organizational, and multitasking abilities.
• Proficient in importing/exporting electronic data and computer applications such as Outlook, Excel, Adobe PDF, Word; familiarity with HRIS/IPPS is advantageous.
• Excellent communication skills for dealing with staff, unions, and external partners confidentially and diplomatically.
• Demonstrated commitment to diversity and inclusion in school communities.

Additional Information

Application deadline is 4:00 p.m. on Friday, July 17, 2026, with interviews held onsite at the Education Centre in Hamilton. HWDSB is an inclusive employer committed to accommodation and equity, particularly welcoming applications from Indigenous peoples, racialized communities, persons with disabilities, women, and LGBTQIA+ individuals. The board recognizes the Indigenous lands on which it operates and honors longstanding relationships with local Indigenous communities.

Applicants are encouraged to complete a voluntary self-identification form to support HWDSB’s equity initiatives; completion is voluntary and does not affect the hiring process.