Senior Officer, Contracts

Overview

The Senior Officer, Contracts will be responsible for preparing precise documentation and managing various tendering and contract-related services. This role requires optimal use of available systems while adhering strictly to the company's standards, policies, and procedures.

Key Responsibilities

• Manage all tender activities from Expression of Interest through to Agreement distribution for all company-related contracts concerning works and services.
• Schedule tender processes and coordinate with Contracts Engineers and End Users to track contract progress and address related queries to ensure uninterrupted services.
• Maintain and update standard communication templates, tender documents, and Tender Board submissions, preparing all necessary tender documentation as per user requirements and company protocols.
• Coordinate third-party site visits, arranging pertinent documentation such as Letters of Assistance, cooperating with bidders and end-users, and providing support for system issues encountered during online bid submissions.
• Organize sessions for opening technical bids and forward these bids for comprehensive reviews.
• Arrange commercial bid openings and conduct price comparison analyses of submitted bids.
• Coordinate the agreement signature process, including preparation, user review and approval, contractor signature, management endorsement, and final distribution of fully executed contracts.
• Communicate proactively with Finance, Insurance departments, and contractors regarding bank guarantees and insurance document submissions.
• Work closely with users and bidders to facilitate document uploads into the appropriate systems and report any IT-related technical issues.
• Generate system-based reports to track outstanding activities related to submissions, evaluations, and clarifications from contractors and end users.
• Maintain up-to-date tender statuses within the system to provide accurate management reporting.

Minimum Qualifications & Experience

• Bachelor's degree in Administration.
• At least 8 years of experience in tendering and contract management within a large industrial environment, preferably in the Oil and Gas sector.
• Solid understanding of tendering processes including technical and commercial bids.
• Proven ability to handle contractual and commercial activities effectively.
• Strong interpersonal skills to liaise effectively with contractors and business stakeholders.
• Knowledge of UAE laws and regulations related to contracts and tendering.

Additional Information

• Financial authority aligned with the approved budget.
• Direct and indirect reports as per organizational structure.
• Relevant professional certifications are considered an asset.