Procurement Analyst / Senior Analyst, Administration & Procurement (12-Month Contract)

About Maybank Securities

Maybank Securities is a prominent brokerage and investment banking firm operating across ASEAN, the UK, and the US. Their services encompass corporate finance and advisory, debt and equity capital market navigation, derivatives trading, brokerage and research services for retail and institutional clients, as well as prime brokerage.

Administration & Procurement Department - Role Overview

The Administration and Procurement team is recruiting for a Procurement Analyst / Senior Analyst to manage and optimize procurement functions under a 12-month contract period.

Responsibilities

• Conduct detailed analysis of procurement data to spot trends, identify potential cost savings, and recommend process improvements.
• Assist in sourcing activities including evaluating suppliers, managing RFPs/RFQs, benchmarking prices, and analyzing contracts.
• Generate tracking reports on key procurement performance indicators and expenditure metrics for stakeholders.
• Participate in ad-hoc procurement projects aimed at process enhancements and cost reduction.
• Help with onboarding new suppliers and ensure vendor records and contract documents are accurately maintained and updated.
• Monitor contract adherence and supplier performance, addressing any issues or discrepancies promptly.
• Communicate with suppliers to resolve concerns related to delivery timelines, pricing, or service quality expediently.
• Negotiate pricing and service agreements with suppliers to secure cost-effective, quality products and services.
• Manage the issuance of purchase orders for goods and services.
• Support forecasting and procurement planning activities monthly based on departmental inputs.
• Ensure proper documentation and timely submission of procurement records for accounting and audit requirements.
• Maintain organized, confidential filing systems for procurement documentation.
• Collaborate cross-functionally with Finance, Legal, Risk, and Compliance teams to align procurement practices with company policies and business objectives.
• Handle all sensitive information with strict confidentiality.
• Contribute proactively to team goals and promote continuous process improvement efforts.

Requirements

• Diploma, degree, or equivalent qualification related to relevant fields.
• Between 2 to 4 years of experience in a procurement-related position.
• Familiarity with supplier sourcing procedures, including researching, evaluating, and liaising with vendors.
• Understanding of supply chain processes and analytical capabilities to generate financial and cost analysis reports.
• Strong negotiation and communication proficiencies.
• Proficient in Microsoft Office suite including Excel, Word, and PowerPoint.
• Willingness to perform any additional responsibilities assigned by the reporting manager.