Personal Assistant

About White Vault Design Studio

White Vault Design Studio is a creative agency devoted to delivering thoughtful and high-quality design solutions. The studio emphasizes collaboration, precision, and a user-centered process in every project. Employees operate within a lively workspace encouraging open idea sharing and cross-functional teamwork. The studio offers roles that support both creative initiatives and operational management, ideal for individuals who thrive in structured and design-focused environments.

Role Overview

The studio is seeking a full-time, on-site Personal Assistant located in Bengaluru to aid daily operations. The incumbent will be responsible for managing leadership calendars, scheduling meetings, and coordinating appointments. Key duties include organizing travel and logistics, managing correspondence, maintaining records, and performing clerical tasks such as filing, data entry, and document preparation. This position serves as the main contact point for both internal teams and external partners, preparing basic reports or presentations, and ensuring smooth office workflow. Close collaboration with the design team will be essential to anticipate requirements, organize priorities, and maintain professionalism and efficiency.

Desired Qualifications

• Expertise in personal and executive administrative assistance, especially calendar and task management.
• Strong written and verbal communication skills to effectively interact with colleagues, clients, and vendors.
• Competence in diary management including scheduling, tracking, and revising appointments and deadlines.
• Proficiency in clerical duties including document filing, data entry, and familiarity with office software.
• Additional strengths include excellent time-management, maintaining confidentiality, problem-solving prowess, proficiency with MS Office or equivalent, and prior support experience in leadership or creative/design settings.