Judicial Clerk I

Position Overview

This full-time role within the Colorado Judicial Branch focuses on assisting with case processing and providing customer service through various channels such as counter interaction, phone, and electronic communication. The Judicial Department is committed to ensuring fair access to justice, public safety, and the rule of law across Colorado.

Key Responsibilities

• Assist customers in completing paperwork, answer inquiries, verify form completeness, and assign case numbers.
• Process incoming correspondence from email, mail, electronic filing, and in-person submissions, then distribute accordingly.
• Guide clients to relevant services including legal clinics, self-help resources, court libraries, bar associations, and family court facilitators.
• Maintain accurate case documentation within the case management system by adding and updating case details, contact information, bond forfeiture processing, and transcript requests in compliance with applicable laws and timelines.
• Transfer data from law enforcement tickets or related information into the case management system.
• Manage scheduling for urgent cases such as protection orders and other emergencies, ensuring court events and review dates are recorded.
• Handle referring court records, maintain record servers, facilitate record transmission to litigants, and process records returns as directed.
• Accept and process payments via cash, check, and credit card for fines, fees, filing charges, and bonds; reconcile cash drawers and prepare daily deposits.
• Respond to customer inquiries through phone, email, and voicemail; serve as mediator between Judicial Officers/divisions and the public, providing process explanations without offering legal advice.
• Receive training on trial and appellate court procedures.
• Issue court orders and notices related to deadlines, extensions, filings, oral arguments, trial records, and mandates ensuring all parties and courts are properly served.
• Complete mandatory trainings and attend meetings as necessary.
• Perform other duties as assigned.

Additional Information

This role does not include supervisory responsibilities. The job primarily involves exchange and receipt of information with moderate impact. Employees carry out tasks based on detailed instructions, with little room for deviation and under close supervision when required. There may be responsibilities for handling cash and billing related tasks.

Qualifications and Work Conditions

• Minimum educational requirement is a high school diploma or GED.
• No prior work experience or licenses/certifications required.
• Physical demands are minimal, involving occasional lifting of up to 10 pounds; the position is mostly sedentary.
• Work environment is office-based with no significant hazards or unpleasant conditions.

Compliance and Legal Notices

Applicants may omit age-identifying details on submitted materials without penalty, according to Colorado Job Application Fairness Act. This posting may also be used to create a talent pool for up to 10 months beyond the closing date.