Human Resources Coordinator

Company Overview

Naviga builds software and service solutions for media-intensive businesses. Its Content Engagement Platform supports organizations in creating, enhancing, distributing, and monetizing content so they can manage audience engagement from start to finish. The platform is designed to be simple to use, adaptable, and scalable. With its headquarters in Bloomington, Minnesota, plus offices around the world, the company supports more than 3,200 clients across news media, broadcasting, magazines, financial services, and corporate sectors in 45 countries.

Role Summary

Naviga is hiring an HR Coordinator for the US region to help run core HR operations, employee lifecycle activities, payroll coordination, and benefits administration. The role works closely with HR business partners, payroll, benefits providers, and global HR teams to keep processes moving smoothly and to support a positive employee experience.

What You Will Do

• Handle routine HR operations for the US region, including onboarding, offboarding, and other employee lifecycle tasks.
• Gather, check, and pass on payroll data to payroll professionals within required timelines.
• Support HR business partners with preparing letters and other HR documents for US-based employees.
• Collaborate with HRBPs, global HR teams, and cross-functional partners on regional HR programs and activities.
• Administer benefits processes, including claims support, renewal coordination, change updates, invoice approval for payment, and employee communication on benefit matters.
• Coordinate 401(k) enrollment, terminations, and audit-related activities with Fidelity and other vendors while following plan rules and local requirements.
• Organize employee engagement initiatives and wellness programs.
• Process voluntary and involuntary exits and complete the required termination documentation.
• Work with the benefits team and outside vendors to answer employee questions and resolve issues.
• Support managers with end-to-end recruiting activities, including role definition, sourcing, phone screens, and interview scheduling.
• Keep HR trackers, employee records, and status reports current, accurate, and confidential.
• Assist with HR reporting, process documentation, and administrative support for recurring HR cycles.
• Respond to employee queries through HR Dropbox and other regional support channels.
• Help with compliance-related HR tasks and coordinate with internal teams as needed.

Skills and Experience Needed

• Strong ability to coordinate tasks and stay organized.
• Clear communication and solid stakeholder management skills.
• Comfort handling several priorities at once while meeting deadlines.
• Professional judgment, discretion, and respect for confidentiality.
• Detail-focused and process-driven approach to work.
• Capability to work independently in a remote setup.
• Practical understanding of US HR processes, payroll coordination, and benefits administration.

Education and Background

A bachelor’s degree in HR, Business Administration, or a related discipline is preferred. The role calls for 3 to 5 years of experience in HR operations or HR coordination, ideally with support for the US region. Experience with payroll inputs, benefits administration, and employee lifecycle support is expected, and exposure to 401(k) administration and vendor coordination is preferred. Familiarity with US employment practices and HR compliance standards is also preferred.

Important Notes

Naviga provides reasonable accommodations to qualified individuals with disabilities under the Americans with Disabilities Act. If you need an accommodation to apply or participate in the hiring process, you can contact [email protected]. Any conditional offer may depend on a background check and pre-employment testing, where legally allowed. This posting summarizes the usual duties of the position and is not a complete list; responsibilities may change and additional duties may be assigned. Employment is contingent on proof of legal authorization to work in the United States. The company uses E-Verify to confirm work eligibility for all newly hired employees. Naviga Inc. is an equal opportunity employer and does not permit discrimination or harassment of any kind. Hiring decisions are based on merit.