Front Office Receptionist

Role Overview

This position is for a polished and detail-focused front office professional who will serve as the initial contact for high-net-worth and ultra-high-net-worth clients. The role combines client-facing hospitality with day-to-day administrative support, helping create a smooth, premium experience while keeping office operations organized and efficient.

Client Experience and Front Desk Duties

• Greet clients, partners, and visitors in a courteous and professional way.
• Maintain a high-end, service-oriented atmosphere for clients visiting the office.
• Offer refreshments and make sure guests are comfortable during consultations.
• Arrange meeting room reservations and confirm the room is ready before appointments.
• Assist consultants and senior leaders during client visits.
• Answer incoming calls and emails with tact, professionalism, and discretion.
• Protect client information and maintain confidentiality at all times.

Office Administration and Operations

• Oversee routine office administration to keep daily operations running smoothly.
• Coordinate with service providers such as cleaning staff, maintenance teams, couriers, and office suppliers.
• Maintain cleanliness, hygiene, and a professional overall office appearance.
• Track office consumables, pantry items, and stock levels.
• Arrange office repairs, installations, and other facility-related needs.
• Support the setup of events and client meetings when needed.

Coordination and Reporting

• Maintain trackers for office administration and operational spending.
• Prepare simple Excel-based reports for management.
• Keep records of couriers and document dispatches.
• Assist with document handling and internal coordination across departments.
• Help with scheduling and calendar management as required.

Job Details

Location: Dubai, United Arab Emirates

Industry: Immigration and visa services

Compensation: Up to AED 4,500 per month

Language requirement: English and Tagalog