Facility Manager

About 2gethr and Work Environment

2gethr offers far more than just co-working spaces — it creates a vibrant environment for individuals and companies to pursue and realize their ambitions. The space blends elements of home, work, and leisure to foster emotional connection among members and employees, aiming to be a symbol of inspiration and ambition.

The newest co-working venue, 2gethr ORR, was developed with adaptability as a priority. Collaborating with Zyeta, the in-house design team crafted an environment that motivates all occupants to grow and improve themselves constantly. It is distinguished as the world's first WELL Health and Safety Rated co-working space as well as Southeast Asia's first WELL Precertified v2 co-working location, emphasizing a comprehensive experience for users.

Flexibility is intrinsic to its design and community culture. Amenities include 24/7 support facilities such as nap zones and spaces for vigorous recreational or brainstorming activities to enhance productivity and wellbeing.

Role Overview: Facility Manager

Reporting to the AGM of Community & Operations, the Facility Manager ensures the workspace operates safely, efficiently, and smoothly on a daily basis. Their responsibility encompasses infrastructure upkeep, regulatory compliance, and cultivating a seamless environment for both members and staff.

The core objective is to maintain an optimally managed, secure, and efficient setting that promotes productivity, health, and operational excellence.

Key Duties and Responsibilities

• Oversee everyday facility operations ensuring infrastructure, utilities, and services work effectively.
• Execute both preventive and urgent maintenance of HVAC, electrical systems, plumbing, fire safety measures, and physical infrastructure.
• Perform routine inspections to detect and resolve facility issues promptly.
• Ensure all communal spaces, work areas, and amenities meet high standards of cleanliness and hygiene.
• Monitor and manage energy usage integrating sustainability practices to lower expenses and environmental impact.
• Oversee waste disposal, recycling initiatives, and supply inventories to streamline operations.
• Regularly audit compliance with health, safety, and building codes, alongside conducting staff training.
• Lead vendor management including contracting, performance monitoring, negotiations, and service quality assurance in housekeeping, security, maintenance, pest control, and landscaping.
• Manage vendor-related invoicing and documentation ensuring contractual adherence.
• Coordinate seamless move-ins/move-outs minimizing operational interruption.
• Maintain and audit records of assets, inventories, equipment, and implement asset tagging and maintenance planning.
• Supervise minor renovation projects and workspace modifications according to changing business requirements.
• Maintain comprehensive documentation including maintenance logs, contracts, compliance certificates, and regular performance reports with suggested improvements.
• Respond efficiently to emergencies and facility incidents, prepare and update contingency protocols, liaise with involved parties, train teams, and conduct emergency drills.

Essential Qualifications and Abilities

• Bachelor's degree in any discipline.
• A minimum of seven years’ experience in facility management, hospitality, commercial real estate, or related operational roles.
• Excellent communication skills, both written and oral.
• Proficiency in handling crises and resolving conflicts.
• Meticulous with strong analytical and problem-solving aptitude.
• Genuine passion for the organization's vision, products, and brand.
• Expertise in vendor relations, contract negotiation, and service optimization.
• Capability to thrive in a fast-moving, dynamic, and continuous operation environment.
• A proactive, responsible approach with strong ownership mindset.