Executive Assistant to Founder & CEO

About the Company

ORCUS is a cybersecurity organization dedicated to providing advanced digital protection services tailored for high-net-worth individuals, executives, and prominent clients. They integrate cutting-edge cybersecurity technology with bespoke, concierge-level security solutions that address risks beyond the typical corporate environment.

Position Overview

We are seeking a highly skilled Executive Assistant to provide direct support to the Founder & CEO. This role is pivotal in managing executive priorities including travel, meetings, communications, and daily operational requirements within a fast-paced setting. The position demands excellent judgment, discretion, and the capacity to function independently with frequent travel domestically and internationally, particularly between Washington, DC and Miami, Florida.

Key Responsibilities

• Manage the Founder & CEO's calendar, appointments, meetings, and daily agenda.
• Arrange complex domestic and international travel with detailed itineraries covering flights, accommodations, transportation, meetings, and related logistics.
• Accompany the CEO on business trips as needed for meetings, conferences, and speaking events.
• Schedule and coordinate meetings with clients, investors, family offices, executives, partners, and other stakeholders.
• Prepare comprehensive executive briefings including research, schedules, and objectives for key meetings.
• Oversee confirmations, adjust scheduling, coordinate logistics, and ensure timely follow-ups.
• Organize and prioritize emails, correspondence, invitations, and incoming requests.
• Compose professional emails, notes, presentations, and subsequent communications.
• Conduct research on entities, individuals, family offices, conferences, and potential business opportunities.
• Coordinate conferences, private meetings, networking events, and speaking engagements.
• Monitor deadlines, commitments, introductions, action items, and essential follow-ups.
• Maintain accurate records of contacts, meetings, relationships, and ongoing projects.
• Represent the executive office professionally in communications when appropriate.
• Support select personal scheduling and logistical needs.
• Manage coordination across multiple time zones.
• Assist with special projects and adapt to evolving company priorities.
• Handle confidential personal and corporate information with utmost discretion.

Travel and Work Location

This role requires frequent domestic and international travel, including last-minute changes. Candidates must be comfortable traveling extensively and working regularly in Washington, DC and Miami, Florida. This position is not fully remote.

Qualifications and Desired Attributes

• Bachelor's degree or commensurate professional experience.
• Prior experience supporting executives, founders, entrepreneurs, senior leaders, private or family offices, consulting firms, diplomatic organizations, or similar environments.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail.
• Sound professional judgment and decision-making capabilities.
• Capacity to juggle multiple priorities effectively.
• Ability to stay composed and effective amid rapidly changing schedules or priorities.
• Competence in research and executive briefing preparation.
• Professional demeanor and strong interpersonal skills.
• High confidentiality standards and discretion.
• Skilled at communicating with executives, clients, investors, partners, and vendors.
• Proficiency in email management, calendaring, Microsoft Office, Google Workspace, presentations, and modern productivity tools.
• Quick learner of new technologies.
• Independent working style with ownership over tasks.
• Flexible working hours aligning with travel and executive schedules.
• Willingness and capability to travel extensively both nationally and internationally.

Success Metrics

Success as an Executive Assistant at ORCUS involves proactive anticipation of needs, prioritizing preparations for meetings, prompt handling of communications, and seamless coordination of the CEO’s schedule and logistics. The role demands creation of operational efficiency and effective execution around the executive office.

Opportunity

This position offers the chance to work closely with the Founder & CEO of a rising cybersecurity firm, gaining experience at the nexus of technology, cybersecurity, executive protection, business development, and high-level professional networks. There is potential for career growth into expanded executive operations and leadership roles as the company develops.