Executive Assistant to CEO

Role Overview

We are looking for an experienced Executive Assistant to provide comprehensive support to the Chief Executive Officer of a prominent financial institution. The role demands a proactive and commercially aware professional, acting as a strategic partner to senior leadership. This position goes beyond routine administrative duties to efficiently coordinate, prioritise, and streamline executive-level operations.

Key Responsibilities

• Deliver high-level executive assistance to the CEO, managing priorities and workflow effectively.
• Function as a gatekeeper and strategic collaborator, facilitating decision-making through detailed organisation, preparation, and follow-up.
• Handle complex scheduling across various time zones ensuring alignment with business goals.
• Organise board and executive meetings including setting agendas, preparing briefing materials, and tracking actions.
• Identify and implement process improvements to enhance operational efficiency and reduce friction internally.
• Engage professionally with senior stakeholders, both within and outside the organisation, maintaining discretion at all times.
• Assist with strategic projects, develop presentations, and support executive communications.
• Coordinate logistics for travel, events, and other executive engagements seamlessly.

Experience & Qualifications

• Extensive background supporting CEOs or C-suite executives in financial services, investment sectors, or similarly fast-paced corporate environments.
• Demonstrated capacity to operate at a strategic level beyond basic diary and travel management.
• Strong organisational skills paired with project management expertise focused on process enhancement and efficiency.
• Experience collaborating with senior stakeholders including board members and executive committees.
• Exceptional discretion, professionalism, and strong attention to detail.
• Excellent verbal and written communication abilities.

Personal Attributes

• Commercially astute with sound business judgment.
• Highly organised and composed under pressure, capable of juggling multiple competing priorities.
• Proactive and solution-oriented, comfortable working autonomously with minimal supervision.