Executive Assistant to CEO

About Xediton Pharmaceuticals Inc.

Xediton Pharmaceuticals Inc. is a specialized pharmaceutical company based in Oakville, Ontario, dedicated to fulfilling the needs of patients, physicians, and partners. The company focuses on delivering both innovative and well-established medications to the Canadian market while promoting a collaborative, entrepreneurial, and people-centered workplace culture. As an expanding organization, Xediton values individuals who thrive in a dynamic environment, take initiative, and are committed to driving business success.

Role Overview

The Executive Assistant will provide thorough and professional administrative support to the internal management team. This key position demands exceptional organizational capabilities, sound decision-making, discretion, and the ability to juggle multiple tasks with confidentiality. The individual will ensure the smooth functioning of the executive office while assisting in company-wide initiatives.

Primary Responsibilities

• Support management across all administrative activities and assume responsibility for administrative duties.
• Maintain strict confidentiality of corporate information, sharing it solely with authorized management personnel.
• Manage incoming emails and executive phone calls, screening and redirecting as necessary.
• Prepare professional correspondence, emails, reports, and PowerPoint presentations as needed.
• Gather and compile current data for management reports, such as sales documents.
• Coordinate appointments, meetings, boardroom bookings, and calendar schedules efficiently.
• Organize domestic and international travel arrangements compliant with company policies and handle expense report preparation.
• Develop meeting agendas, prepare briefing materials, and monitor action items and deliverables.
• Attend management meetings, record minutes, and distribute them accordingly.
• Assist management in monitoring budgets, expenditures, and completing related reports.
• Coordinate logistics for meeting planning and events, including food orders through external caterers, invoice processing, budget management, and cost-saving identification.
• Support special and internal projects as required.
• Welcome visitors warmly and professionally.
• Organize company social activities and other events.
• Perform additional tasks as assigned.

Qualifications and Skills

• University degree or college diploma in Business Administration or a related discipline preferred.
• At least four years of experience as an Executive Assistant supporting senior executives.
• Strong proficiency with Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Excellent oral and written communication skills.
• Familiarity with office environments and operations.
• Strong analytical thinking and problem-solving capabilities.
• Interpersonal skills with a strong team orientation.
• Exceptional organizational skills with the ability to prioritize multiple tasks and deadlines, manage pressure, and act with urgency.
• Detail-oriented with high accuracy levels.
• Maintains confidentiality and exercises discretion with sensitive information.
• Possesses a warm, energetic, and engaging personality.

Compensation

The salary range for this position is $75,000 to $85,000 per year.

Additional Information

Only candidates selected for interviews will be contacted. Xediton Pharmaceuticals Inc. fosters an inclusive and accessible work environment. Accommodations during recruitment and selection are available upon request. The company performs fair, human-led application reviews without using AI-driven resume screening or hiring decisions.