Executive Assistant to CEO (APAC)

Role Overview

We are looking for a seasoned Executive Assistant and Office Manager to offer comprehensive support to the CEO and oversee daily administrative operations within our Singapore office. This position suits a meticulous individual who values discretion and proactively ensures the CEO can concentrate on key business matters. Additionally, the role involves maintaining a safe, efficient, and welcoming office environment for staff and visitors.

Key Responsibilities

• Oversee the CEO's calendar, coordinate meetings, handle travel plans, and manage routine administrative tasks.
• Compile and prepare materials for meetings, presentations, and official communications.
• Organize logistics for meetings, guests, and travel arrangements.
• Promptly follow up on the CEO's schedules and reminders.
• Maintain strict confidentiality of sensitive information.
• Manage the office's facilities, supplies, vendors, and services to ensure smooth operation.
• Ensure the office remains organized, safe, and operational at all times.
• Plan and coordinate office events, employee engagement programs, and corporate social responsibility activities.
• Provide administrative and logistical support for company-wide meetings and events.
• Collaborate with internal teams and external providers—including building management, cleaners, and vendors—to optimize office functionality.
• Oversee office budgets and approve administrative purchases within set limits.
• Process invoices related to office expenses and assist with expense administration.

Candidate Profile

• Possess a Diploma, Bachelor’s degree, or equivalent professional experience.
• Minimum of five years' experience in an Executive Assistant role supporting senior-level executives.
• Preferably experienced in office administration or management.
• Strong command of written and verbal communication.
• Skilled in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Capable of working independently and collaboratively, handling multiple priorities while maintaining confidentiality.
• Highly organized with keen attention to detail.
• Reliable, responsive, and professional with a discreet approach to sensitive matters.
• Approachable, friendly, and focused on service excellence.
• Adaptable to fast-paced environments and proactive in taking initiative.

Additional Information

Applicants must hold legal work authorization in Singapore; employment sponsorship is not provided. Due to a high volume of applications, only shortlisted candidates will be contacted.