Executive Assistant to CEO

About AdvancingX

AdvancingX is an innovative early-stage industrial technology firm focused on autonomous robotic systems and human performance enhancement in risky and regulated settings. The company is structured into two divisions: the Human Performance & Education Platform, which leverages proprietary methodologies and NASA frameworks to optimize workforce efficiency and talent pipelines, and the Autonomous Structural Assembly Platform (ASAP), a cutting-edge robotic system designed for dangerous environments, currently in military feedback stage with planned commercial deployment.

Role Overview

We invite applications for an Executive Assistant (EA) to provide comprehensive, high-level support to the CEO. This position demands a highly organized, proactive individual who will act as a strategic partner by managing executive scheduling, communications, travel logistics, and personal administrative tasks while maintaining confidentiality and discretion.

Primary Responsibilities

• Serve as the main liaison for the CEO, managing complex, dynamic calendars and executive gatekeeping.
• Coordinate meetings and interviews with leadership, advisors, investors, and external corporate professionals.
• Compose, proofread, and perfect professional communications in English and Spanish with impeccable grammar.
• Manage high-priority personal logistics, including family scheduling and coordination with legal and real estate advisors.
• Ensure strict confidentiality of corporate, financial, legal, and personal information.
• Organize comprehensive domestic and international travel plans including accommodations and transportation, adjusting in real time as necessary.
• Accompany the CEO on business trips approximately 50% of the time to facilitate efficient schedule execution.

Required Qualifications

• A minimum of five years of progressive experience as an Executive Assistant, with at least two to three years supporting C-suite executives or CEOs.
• Fluency in written and spoken English and Spanish, with excellent grammar and business communication skills in both languages.
• Willingness and ability to travel up to 50% of the time.
• Advanced competence in Google Workspace, Microsoft 365, travel management software, and project management platforms such as Asana and Notion.
• High emotional intelligence, strong adaptability, proactive problem-solving skills, and the ability to maintain composure in fast-paced, dynamic settings.

Equal Opportunity Statement

AdvancingX, Inc. is dedicated to fostering a diverse and inclusive workforce. Discrimination or harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any legally protected status is strictly prohibited.