Executive Assistant (Temporary)

About the Role

We are seeking an experienced Executive Assistant to join a prominent global organization on a temporary basis. This full-time, office-based role in London provides critical high-level assistance to three Vice Presidents within a fast-moving corporate setting. The position demands a resourceful, highly organized individual capable of managing diverse priorities while collaborating with senior leadership.

Key Responsibilities

• Effectively managing complex and dynamic calendars across multiple time zones
• Serving as the primary contact point for the leadership team
• Organizing international travel arrangements with comprehensive itineraries
• Handling expense reports, purchase orders, and invoice processing
• Coordinating meetings, events, and global town halls
• Preparing presentations, reports, and materials for meetings
• Addressing IT and facilities-related requests
• Providing general administrative support and assisting other team members as needed

Candidate Profile

• Demonstrable experience in supporting senior executives as an Executive or Personal Assistant
• Strong capability in managing demanding and constantly changing schedules
• Proficient in Microsoft Office applications, notably Word, Excel, and PowerPoint
• Familiarity with Concur or comparable travel and expense management platforms
• Experience with virtual meeting tools such as Teams, Zoom, or WebEx
• Excellent organizational skills with meticulous attention to detail
• Professional demeanor with the ability to manage confidential information discreetly
• Ability to stay composed under pressure with strong communication and relationship-building skills
• Proactive approach, adaptability, and a collaborative mindset

Additional Information

This role offers a competitive hourly rate and immediate start within a stimulating, professional environment where your contributions will have a tangible impact.