Executive Assistant

About the Role

We are seeking a seasoned Executive Assistant with 3 to 5 years of experience to provide comprehensive support to the Chief of Staff and CEO at a rapidly expanding, venture-backed coaching platform that recently achieved $15 million in annual recurring revenue. This pivotal position acts as the operational core within an agile early-stage company, managing vital functions such as communications, calendars, financial transactions, and event coordination, with significant potential for growth alongside the company's development.

Key Responsibilities

• Oversee scheduling and email management for the CEO and Chief of Staff, including composing professional emails on the CEO’s behalf.
• Maintain and nurture relationships between clients and coaches by facilitating communications, organizing introductions, and distributing necessary information.
• Administer invoice operations and payment procedures, including issuing invoices, tracking collections, and processing payments to coaches.
• Coordinate and execute monthly events, liaising with venues, airlines, and managing attendees.
• Perform various administrative duties such as organizing tax documentation and managing the CRM system (Attio).

Candidate Requirements

• Between 3 and 5 years of Executive Assistant experience, specifically within early to mid-stage startup environments (Seed to Series C), with no extensive corporate-only background.
• Exceptional written communication abilities, capable of drafting polished emails and representing the company professionally externally.
• Highly self-motivated, quick learner, and able to operate independently without significant guidance.
• Located in or willing to relocate to the New York City area and able to commit to working onsite five days a week in Brooklyn.
• Stable employment history without frequent short-term job changes (no multiple roles under 12 months).

Preferred Experience and Skills

• Proven track record supporting C-suite executives at early-stage startups (Seed to Series D).
• Experience handling invoices, payments, or basic accounting tasks.
• Skilled in planning events and managing logistics.
• Familiar with CRM platforms such as Attio or HubSpot and process automation tools.

Additional Information

• Relocation support and visa sponsorship are available.
• Firm commitment to equal employment opportunity without discrimination based on any legally protected statuses.