Executive Assistant

About the Role

We are seeking a skilled Executive Assistant to join our team on a 2-month contract basis, located onsite in Menlo Park, CA. This role involves a broad range of administrative duties supporting Observe Leadership and contributing to team operations and initiatives.

Key Responsibilities

• Manage and maintain complex calendars for Observe Leadership efficiently.
• Coordinate intricate travel arrangements and handle executive and team expenses.
• Organize and sustain team mailing lists, digital folders, and shared drives.
• Plan and execute team events with precision and attention to detail.
• Serve as the first point of contact for employee and guest inquiries, connecting them with appropriate resources.
• Welcome executives' visitors, including interviewees and customers, ensuring all guests sign in upon arrival.
• Participate in team meetings, monitor action items, assist in daily projects, and support process and system improvements.
• Lead projects and manage the operations of various programs and initiatives within the Observe team.
• Act as the primary liaison for scheduling meetings and coordinating external engagements with customers and partners.
• Manage small-scale projects within the administrative team and perform additional tasks as assigned.

Candidate Requirements

• Bachelor’s degree with at least 5 years of relevant experience in executive support, project management, and event coordination.
• Strong time management skills with the ability to prioritize tasks across multiple stakeholders and functions simultaneously.
• Outstanding communication and interpersonal skills, with a proactive approach to building productive relationships.
• Experience developing and implementing systems, processes, or programs that enhance efficiency.
• Positive attitude and eagerness to engage in diverse projects.
• Resourceful, curious self-starter capable of making logical, independent decisions in a fast-paced environment.
• Exceptional organization skills and attention to detail, coupled with responsiveness.
• Alignment with Snowflake's core culture and values.
• Comfortable with technology and experienced in working with all organizational levels, including management, staff, vendors, and clients.

Additional Information

This opportunity is an equal employment chance employer welcoming candidates of all backgrounds and abilities. Reasonable accommodations for the application and interview process are available upon request. Pay offered will reflect education, experience, location, job duties, and certifications. Benefits include medical, dental, vision, life insurance, short-term disability, and a 401(k) plan, based on eligibility.

The position is open for applications for 30 days. Employment consideration will comply with relevant fair chance hiring ordinances concerning candidates with criminal histories.