Executive Assistant

About the Role

The Ontario Flue-Cured Tobacco Growers Marketing Board represents flue-cured tobacco farmers across Ontario, acting as an intermediary among government bodies, growers, and stakeholders to advocate for growers' interests. This Executive Assistant role plays a vital part in enhancing and supporting the Board's administrative activities, contributing to the seamless functioning of the organization.

Key Responsibilities

• Plan and coordinate the Annual General Meeting.
• Develop and manage a system for invoicing and collecting annual fees from growers.
• Review and update the Board's bylaws.
• Maintain communication channels and liaison efforts with the Ontario Farm Products Marketing Commission.
• Distribute communications to growers and manage related correspondence.
• Record and archive minutes from Board meetings and maintain documentation as required by provincial legislation.
• Oversee the operational budget including invoice review and payment processing.
• Maintain and update the Board’s official website.
• Provide additional support across various functions as necessary to meet team and organizational requirements.

Required Skills and Qualifications

• At least three years of experience in an administrative or professional support capacity.
• A post-secondary degree relevant to the field.
• Strong written and verbal communication capabilities.
• Keen attention to detail and organizational skills.
• Proficiency in computer software, web management tools, and artificial intelligence applications.
• Self-motivated with the ability to work independently and resolve problems proactively.

Additional Information

This is a full-time, on-site position located in Tillsonburg, Ontario. The hourly wage ranges from $25 to $30, depending on experience. The Board welcomes candidates from all backgrounds and provides accommodations throughout the selection process in compliance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).