Executive Assistant

Job Overview

The Executive Assistant role involves providing comprehensive administrative, organizational, and operational support under limited supervision for a department within Broward College. This position requires specialized knowledge in managing departmental policies and operational coordination.

Key Duties

• Manage day-to-day department operations including telephone management, visitor assistance, handling requisitions, disbursements, and purchase orders.
• Liaise with external vendors and prepare correspondence, meetings scheduling, project planning assistance, travel arrangements, and payroll processing.
• Oversee administrative support functions, including mail distribution, file and inventory maintenance, and data management systems.
• Compose and edit technical and administrative documents related to departmental operations.
• Assist with problem-solving, program and project planning and execution aligning with department goals.
• Serve as a central contact point resolving inquiries related to department policies and procedures efficiently.
• Train and coordinate work with lower-level office support, student, or temporary staff.

Qualifications and Experience

• Associate's degree is mandatory; bachelor's degree preference. Equivalent education and experience considered.
• Minimum five years of experience in administrative or related roles.
• Prior exposure to light bookkeeping and office management is favorable.
• Strong organizational and multitasking abilities.
• Effective communication skills to coordinate with vendors and campus staff.
• Proficiency in Microsoft Office and internet research.

Additional Details

This position allows veterans and spouses to claim Veterans' Preference under Florida Statute 295. Documentation supporting claims must be submitted during application. Employment requires successful background screening and eligibility verification through E-Verify.

Broward College fosters a culture valuing competence, care, character, composure, and courage, emphasizing mutual respect, resilience, integrity, and transparency.

Benefits

• Comprehensive Medical, Dental & Vision insurance plans.
• Retirement plans including Florida Retirement System pension or investment options.
• Paid time off including vacation, winter and spring breaks, and parental leave.
• Wellness programs and tuition reimbursement opportunities for employees and their families.

Work Schedule & Salary

Full-time, 40 hours per week, primarily first shift, Monday through Friday with variable weekends. Salary ranges from $41,262 to $47,451 annually, dependent on education and experience.

Application Instructions

Applicants must submit an online employment application accompanied by a resume and an unofficial transcript. Official transcripts are required upon hire, with provisions for foreign transcript equivalency evaluation. Multiple supporting documents can be uploaded per application submission guidelines. Reasonable accommodations are available for application submissions on request.

Equal Opportunity Employer

Broward College encourages applications from veterans, minorities, women, and persons with disabilities and enforces non-discrimination aligned with federal and state law protections.