Executive Assistant

About Entangl

Entangl develops software infrastructure to enable self-operating data centers. While data centers remain crucial and complex infrastructure, many still rely on disparate tools, manual workflows, and institutional know-how. Entangl centralizes data for these operators to detect issues early, boost operational efficiency, and make smarter decisions. Their clients include some of the largest and most advanced global data center firms. The company is a fast-paced, ambitious team building a generational business in a vital industry.

Role Overview

Entangl seeks an outstanding Executive Assistant to partner closely with the Founder and CEO. This role transcends traditional administrative duties by acting as a strategic multiplier—helping the CEO allocate time and attention to the company's highest-impact goals. The assistant will introduce structure into a dynamic environment, foresee challenges, uphold strict standards, and ensure follow-through on key commitments. The position involves liaison with customers, investors, candidates, partners, and the internal team. Ideal candidates excel at organization, discretion, commercial awareness, resourcefulness, and are comfortable working independently under pressure.

Key Responsibilities

• Manage the CEO’s calendar meticulously to align time with company priorities.
• Prepare the CEO for meetings with clients, investors, interviews, internal reviews, and critical decisions.
• Organize complex travel plans, both domestic and international.
• Handle correspondence and ensure timely responses to important communications.
• Track meeting outcomes including commitments, decisions, and required follow-ups.
• Protect the CEO’s time while escalating essential issues promptly.
• Maintain confidentiality on sensitive company and personal matters.
• Translate CEO priorities into clear tasks with ownership and deadlines; confirm completion rather than just discussion.
• Identify and address delays in projects, decisions, or communication.
• Maintain a comprehensive overview of CEO commitments spanning customers, hiring, product, fundraising, operations, and strategy.
• Create systems to minimize administrative burden and prevent loss of information.
• Coordinate meetings and communication with senior executives at client and partner organizations.
• Document and ensure follow-through of customer commitments.
• Assist in preparing agendas, briefings, and follow-up notes.
• Represent Entangl with professionalism, warmth, urgency, and sound judgment.
• Support recruiting, candidate coordination, onboarding, company events, and internal processes.
• Organize leadership meetings, company reviews, and planning sessions.
• Improve unclear or inefficient internal operational systems.
• Own special projects that do not belong to any single department.
• Drive problem resolution by determining needs and ensuring completion.

Candidate Profile

• Exceptional organizer with keen attention to detail.
• Proactive, anticipating upcoming requirements.
• Sound judgment in sensitive or ambiguous contexts.
• Clear, concise, professional communicator.
• Comfortable engaging with executives, investors, customers, and candidates.
• Excellent at managing multiple priorities without overlooking details.
• Relentlessly resourceful, initiating action independently.
• Sense of urgency balanced to avoid unnecessary disruption.
• Pride in producing thoughtful, accurate, polished work.
• Capable of encouraging accountability through reminders and challenging questions.
• Open to all tasks that support company success, regardless of perceived status.
• Driven by responsibility, learning, and contributing to an important mission.

Although previous experience supporting founders, CEOs, senior executives, investors, or fast-growth tech companies is advantageous, outstanding skill and judgment are more critical than a particular resume.

Work Culture and Expectations

• Operate with high standards and significant ambition.
• Communicate openly and frequently to prevent uncertainty.
• Raise issues early and provide possible solutions.
• Focus on what is genuinely important rather than merely urgent.
• Assume ownership for outcomes beyond assigned tasks.
• Bring order without adding unnecessary bureaucracy.
• Be reliable especially in high-stakes situations.

Success Metrics (Within First Six Months)

• CEO’s schedule reflects the company’s top priorities.
• Meetings are well-prepared, documented, and actions reliably completed.
• No important commitments fall through unnoticed.
• Timely, thoughtful communication with customers, investors, candidates, and team members.
• Smooth handling of travel, scheduling, and administrative tasks with minimal CEO input.
• Deep understanding of the company, customers, personnel, and priorities enabling anticipation of needs.
• Development of effective systems that enhance CEO and company efficiency.
• Significantly more CEO time devoted to strategic activities like customers, products, hiring, and company growth.

Why Join Entangl

• Work closely with the founder of a rapidly growing, ambitious company.
• Gain exposure to customers, investors, product decisions, hiring, and company strategy.
• Assume meaningful responsibility from day one.
• Contribute to building infrastructure critical to global operations.
• Join a team that prizes urgency, ownership, customer focus, exceptional quality, and long-term vision.
• Enjoy competitive pay and opportunities for professional development.

Application Instructions

• Submit your resume or professional profile.
• Include a brief statement explaining your interest in this role and Entangl.
• Provide an example of when you introduced structure to a complex or fast-paced situation.
• Describe a scenario where you anticipated and solved a problem proactively.

Clarity, thoughtfulness, and specificity in applications will be noted.