Executive Admin

Job Overview

The Executive Admin will oversee and manage critical administrative operations including control of movement within the company premises, housekeeping standards, maintenance activities, and security measures to ensure smooth functioning of the factory and office environment.

Key Responsibilities

• Develop and implement systems to regulate the movement of personnel, materials, visitors, and vehicles on-site.
• Create, enforce, and maintain Standard Operating Procedures (SOPs) and ensure administrative compliance.
• Maintain high housekeeping standards across all factory areas including open spaces, offices, corridors, canteen, locker rooms, parking, toilets, main entrances, terraces, and staircases as per SOPs.
• Train housekeeping staff to adhere to defined cleanliness protocols effectively.
• Manage inventory and ensure availability of cleaning supplies at all times.
• Coordinate pest control treatments according to SOPs and keep accurate records.
• Supervise preventive maintenance and civil repair works in cooperation with the maintenance team.
• Ensure proper upkeep and sanitation of plumbing systems, toilets, and washrooms.
• Oversee uniform and apron cleaning as per SOP guidelines and ensure employees receive appropriate apparel and locker facilities as per company policy.
• Safeguard company assets from theft or misuse through coordination with security personnel.
• Ensure only clean and physically fit housekeeping staff are deployed inside the company premises.
• Manage grooming standards and daily briefings for security and housekeeping teams.
• Maintain cleanliness of the exterior company areas.
• Track all material movement, returnable gate passes, keys, visitor cards, visitor slips, and maintain associated inventory records.
• Monitor company bus schedules including arrivals and departures.
• Manage company vehicle movements, maintaining logbook documentation.
• Prepare Management Information System (MIS) reports related to administration.
• Handle administrative data entry and processing of bills.

Qualifications & Experience

Applicants must hold an MBA degree and have a minimum of five years of relevant experience in administrative roles.