Event Operations Specialist

About JADE Dialogues

Founded in 2025, JADE Dialogues is a mission-driven organization dedicated to promoting the energy transition and sustainable economic development across the Asia-Pacific region. JADE brings together leaders to foster significant economic and social changes through exclusive, creatively designed dialogues that translate ideas into actionable outcomes. The organization envisions a future where economic prosperity coexists with clean energy resilience in APAC by building political and socio-economic will leading to policy changes, investments, and enhanced regional partnerships.

Role Overview

JADE Dialogues is looking for a highly organized and proactive Event Operations Specialist on a short-term contract basis to support the comprehensive planning and execution of two major events: New York Climate Week and the JADE Internal Event. This fully remote role requires the individual to work independently with flexible hours but remain responsive and available for coordination during APAC business hours (9:00 AM – 6:00 PM). Reporting to the Development and Administration Manager, the specialist will manage logistics, vendor communications, guest coordination, and financial administrative tasks.

Key Responsibilities

• Plan and coordinate logistics for two important events occurring in Q3-Q4 of 2026.
• Source venues, accommodations, and catering services that comply with JADE's sustainability criteria.
• Evaluate vendors to ensure they meet organizational expectations regarding sustainability.
• Collaborate with the on-the-ground DA Manager for smooth execution and transition.
• Act as the main contact for vendors and suppliers throughout the event preparation and execution phases.
• Manage vendor communications including bookings, menus, and event schedules.
• Collect and track vendor invoices, ensure prompt payments and contract compliance with organizational policies.
• Oversee RSVP management and coordinate logistical details with guests and committee members.
• Disseminate event information and respond to attendee queries efficiently.

Qualifications and Skills

• Excellent command of English with strong verbal and written communication abilities.
• Proven background in event logistics, administrative coordination, or project assistance.
• Highly organized and capable of independently managing tight deadlines in a fast-paced setting.
• Self-directed worker who remains available for coordination during APAC hours with reliable internet and video call capability.
• Detail-oriented, dependable, and committed to professional integrity.

Terms and Compensation

• Contract duration: Approximately 4 months (August 10 to December 11, 2026), with some flexibility on dates.
• Employment type: Short-term consultancy, remote-based in the Asia-Pacific region.
• Working hours: Flexible schedule with required availability during 9:00 AM to 6:00 PM APAC time for calls.
• Compensation: A fixed project fee of USD 10,000, disbursed in two payments (50% upfront within two weeks of start and 50% upon completion).

Application Details

Applicants must submit a resume and a cover letter describing their motivation and relevant experience to [email protected] by July 26, 2026, 23:59 KST. Applications should have the subject line: [APPLICATION for Event Operations Specialist, your full name]. Only these documents will be reviewed. The hiring process is rolling and may close early once a suitable candidate has been found. JADE reserves the right to check references during any stage.