CEO Personal Assistant

Position Overview

We are looking for a highly organized and proactive Personal Assistant to support the CEO of Genius Agency AI. This essential role involves managing diverse administrative and strategic tasks that contribute to the CEO’s productivity and overall operational efficiency in a dynamic environment.

Key Responsibilities

• Coordinate the CEO’s calendar by scheduling meetings and setting appointments efficiently.
• Prepare briefing documents, agendas, and follow-up notes to facilitate smooth meetings.
• Serve as a communication bridge between the CEO and both internal teams and external stakeholders.
• Support project management efforts by monitoring progress and ensuring deadlines are met promptly.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Organize all aspects of travel including itineraries, lodging, and logistics.
• Assist in optimizing operational workflows to boost work efficiency.

Required Qualifications and Skills

• Demonstrated experience working as a Personal or Executive Assistant, ideally in a fast-paced setting.
• Exceptional organizational capabilities paired with strong time management and detail orientation.
• Outstanding command of spoken and written English.
• Skilled in Microsoft Office, Google Workspace, and relevant project management software.
• Capable of juggling multiple priorities and working under pressure effectively.
• Trusted to manage confidential information with professionalism and integrity.
• Self-motivated problem solver with a positive mindset and independent work ethic.