Bid Coordinator - Infrastructure Projects

About Egis

Egis is a prominent global firm specializing in architecture, consulting, construction engineering, operations, and mobility services. We design and manage advanced infrastructure and buildings with a strong emphasis on responding to climate challenges and promoting sustainable, resilient development. With roughly 22,000 professionals operating in over 100 countries, we deliver innovative solutions that shape society and improve people's living environments worldwide.

In the Middle East, our team of 3,500 employees operates across eight countries, having completed over 700 complex projects that drive economic advancement and enhance quality of life. Recognized among the top ten firms in the region by Engineering News Record (ENR), we combine strategic acquisitions and local market expertise to serve governments, investors, and developers with trusted engineering, consulting, and project management services.

Role Overview

The Bid Coordinator is central to managing the daily workflow of bids, ensuring consistent document control, adherence to compliance, strict scheduling, and submission coordination. This role is responsible for managing end-to-end bid activities on simple and straightforward tenders and supports medium to complex bids by overseeing compliance, document management, and submission logistics alongside senior bid personnel.

Key Responsibilities

• Conduct thorough compliance checks to ensure every mandatory requirement of the RFP is met, including completion of forms and securing necessary signatures.
• Manage all submission logistics such as portal uploads, email submissions, hand deliveries, or couriers, while confirming submission with clients and updating internal records post-submission.
• Track bid deliverables against schedules, coordinating status updates, managing blockers, and escalating issues to bid management promptly.
• Maintain operational accuracy of CRM and SharePoint for all pursuits, including document storage, opportunity registration, and archiving to uphold team standards.
• Keep tender collateral up-to-date, including licenses, quality assurance, health & safety, ESG materials, insurance documents, and statutory returns, ensuring CVs and project experience records are current.
• Prepare and manage colour-coded review packs (Pink, Red, Gold), logging feedback, distributing action logs, and monitoring closure of review comments before submission.
• Oversee client portal accounts, managing renewals and ensuring compliance with each client’s tender requirements.
• Control all document versions, underpinning SharePoint structure, managing working and issued document packs to safeguard final submission integrity.

Candidate Profile

• Possesses 3 to 5 years of experience coordinating bids, supporting business development, or similar tender-related roles, ideally within transportation and infrastructure sectors.
• Demonstrates experience managing simple bids independently and handling document control and compliance on more complex pursuits.
• Exhibits excellent organizational abilities and adeptness at managing multiple bids simultaneously.
• Maintains sharp attention to detail in compliance, document control, and submission processes.
• Proficient with Microsoft Office Suite, SharePoint, CRM platforms, and client portals.
• Knowledgeable about Middle East tendering procedures and procurement frameworks.
• Communicates clearly and professionally, both in writing and verbally, with internal teams and clients.
• Works well autonomously and collaboratively within multidisciplinary teams.
• APMP foundation certification is an advantageous qualification.