Associate Project Coordinator

About Alex Interiors

Alex Interiors is a prominent turnkey interior contracting firm based in Kolkata, specializing in corporate and commercial interior projects throughout Eastern and North-Eastern India. The company collaborates with reputed clients including banks, insurance companies, and corporate offices, delivering interior fit-out solutions.

Role Overview

The Associate Project Coordinator will serve as the central liaison between clients and the internal project teams to ensure smooth project execution. This role involves managing project communications, preparing quotations, maintaining documentation, and coordinating various departments to adhere to project timelines and quality standards.

Key Responsibilities

• Serve as the main communication channel between clients and project execution teams.
• Participate in daily client meetings and calls to discuss progress, updates, and pending tasks.
• Provide frequent updates on work progress while maintaining effective communication with clients.
• Coordinate activities with Project Managers, Site Engineers, Procurement teams, and vendors to facilitate smooth project workflows.
• Handle client observations, manage snag lists, follow up on pending items, and ensure their timely resolution.
• Prepare accurate quotations based on the Bill of Quantities (BOQ), client requirements, and company pricing policies.
• Analyze BOQs, drawings, technical specifications, and project scope thoroughly.
• Work closely with the estimation team to review pricing, revisions, and clarify commercial matters.
• Maintain comprehensive project trackers, quotations, client correspondence, and all relevant documentation.
• Ensure punctual submission of quotations, reports, and other project documents.
• Collaborate internally to resolve issues impacting project timelines and deliverables.
• Develop and sustain professional relationships with existing clients.
• Escalate critical issues to management as needed.

Candidate Profile

• Possess a Bachelor's Degree or Diploma in Civil Engineering, Architecture, Interior Design, Commerce, or other related fields.
• Have at least 3 years of relevant experience in Interior Fit-Out, Construction, Civil Engineering, Architecture, or Project Coordination.
• Demonstrate practical experience in preparing quotations and interpreting BOQs.
• Exhibit excellent verbal and written communication skills.
• Strong client coordination abilities and proactive follow-up skills.
• Capable of managing multiple projects simultaneously and working under deadlines.
• Maintain a professional attitude along with strong organizational capabilities.

Essential Skills

• Client coordination and relationship management
• Understanding and interpretation of BOQs
• Quotation and commercial documentation preparation
• Project coordination and tracking
• Proficiency in Microsoft Excel, Word, and Outlook
• Efficient email communication and documentation management
• Time management and follow-up skills

Preferred Experience

Candidates with previous exposure to commercial interior fit-out projects involving offices, banks, financial institutions, retail spaces, or corporate workspaces will be favored.

Compensation

The monthly salary is negotiable between ₹20,000 and ₹30,000 depending on experience and performance during the interview.

Why Work with Alex Interiors?

• Opportunity to contribute to projects for leading corporate and banking clients.
• Gain exposure to large-scale commercial interior fit-out initiatives.
• Advance professionally in project coordination and client management.
• Work within a collaborative environment with opportunities for learning and growth.