Assistant Officer, Administration

Job Overview

This position provides crucial administrative and clerical assistance to the Health, Safety, and Environment (HSE) department, ensuring smooth documentation and record-keeping aligned with HSE operations.

Key Duties

• Accurately compile, prepare, and submit daily attendance and timesheet records of all HSE personnel promptly.
• Manage purchase and service requests related to HSE by coordinating with respective departments and following up as necessary.
• Keep inventory of basic stationery items needed for HSE daily activities, replenishing supplies as required.
• Organize physical and digital departmental records, including filing and scanning, while strictly adhering to data privacy standards.
• Coordinate onboarding and offboarding processes for HSE staff members.
• Register and manage security clearance procedures for all visitors to the HSE department.
• Ensure timely payment processing for goods and services provided to the HSE department.

Required Qualifications and Skills

• Possess 2 to 4 years of experience in administrative or clerical roles, preferably within the marine industry.
• Highly attentive to detail with excellent data management abilities.
• Proficient in Microsoft Office Suite, SAP, and general office support functions.

Education

Qualifications in Business Administration or equivalent.